This Executive supports the administration, operations and business development in the Continuing Education Training (CET) office in areas such as programme administration and logistics support for CET programmes for CET programmes, financial reporting, handling and planning of facilities resource for CET programmes and system administration, onboarding and data migration.
[What you will be working on]
Programme administration for CET programmes (admissions/evaluation/enrolment)
Provide a range of administrative support to ensure successful onboarding of CET learners for all Adult CET, SkillsFuture courses and customised programmes
Evaluate the applicants by reviewing the qualification and work experience of the applicants
Provide administrative support to learners
Handle admission related matters for all CET programmes
Attend to student queries on admin, finance, course and course application matters
Coordinate with Corporate departments on admission and enrolment matters
Coordinate and submit course approvals to SSG
Effective administration of CET programmes (include student servicing, enrolment, programme information system support, finance, and logistics function)
Support and coordinate business development & outreach events/projects, including virtual webinar/roadshows & marketing of the programmes to the respective target markets
Logistics support for CET programmes
Arrange and manage all logistic matters that includes course preview, entrance test, graduation, certificates, course preview, etc.
Plan and arrange logistic requirements, and securing of event venue for all CET events, classes and exams
Support Skillsfuture roadshows and outreach events including Alumni & Career Fairs
Support overseas trips including planning and chaperon learners on educational trips abroad
Financial Reporting
Monitor finance and expenses within budget /marketing fee for CET courses
Consolidate and submit finance report upon completion of course
Verify disbursement of grants for WSC (Work Study Certification/Diploma) programmes
Attend to any other ad-hoc finance related submission and reports
Prepare budget for new courses including customised programmes
Handle and Plan facilities resource for CET programmes
Plan and map facilities for CET programmes before commencement of semester
Book venues, check and verify for clashes of facilities
Plan and arrange venue in time for the carrying out of e-assessment /entrance test
Work with Technical Executives to ensure video recording/projectors/AV system are in order for class delivery (for f2f)
STEP administration/ onboarding/ data migration
Setup course details and timetable in STEP system
Register and onboard learners in STEP system
Verify data migration from legacy system to STEP system
]What we are looking for]
Relevant qualification in Business, Marketing or related discipline
Conversant in MS Office suite
Proficiency in Excel skills
Track record of at least 1 year in continuing education or related BD work experience preferred
Strong communicator, service mindset and interpersonal skills
Possess problem solving skills, adaptability and innovative mindset
Sound sense of purpose and passion for working with youth & adult learners
Strong Administrator and possess a meticulous mindset to track learners’ attendance, fund monitoring/tracking and disbursement of SSG/MOE grants and monthly reporting to both internal / external regulatory bodies