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Ministry of Foreign Affairs

Property Officer

Ministry of Foreign Affairs

Contract

What the role is

As Property Officer, you will support the Assistant Chief Properties Officer in planning and driving a range of building-related projects for MFA overseas properties. These projects encompass construction, upgrading, renovation and maintenance. Your role will ensure that the projects meet end-users’ operational requirements and host countries’ regulatory standards, while adhering to approved budgets and timelines in accordance with Singapore Government guidelines for overseas Procurement.

What you will be working on

• Ensure compliance of MFA in-house policies and work processes for a range of building-related projects ranging from construction, upgrading, renovation and maintenance of MFA overseas properties • Assist Chief Properties Officer in various stages of the large-scale projects, including formulation of end-users’ requirement specifications, design development, tender and contract management of the works, completion and handover, maintenance phase, etc. • Review proposals from end-users and the outsourced project teams, gather research information, and evaluate requests for less complex outsourced services (e.g. building survey, topographical survey, geotechnical survey, legal services). • Assess design proposals, cost estimates and life cycle analyses to ensure safe, cost-effective, efficient, and sustainable designs are adopted. • Facilitate overseas trip approvals and co-ordinate with the stakeholders’ agendas, programmes and logistics. • Prepare the briefing and training materials for the property-related information and issues for the pre-posting briefings and consultations of the officers posted overseas. • Compile various reports and information for data analytics, audits, internal checks as required by the Branch, Management, AGD-IA, AGO and other directorates. • Maintain proper documentation of procurement documents, contract documents, letters of award, BGs, Tenders Board papers, project correspondences, payments, as-built documents, etc. • Update the Properties Handbook and other related circulars and guidelines. • Advise end-users on other property- related matters under the Branch’s purview • Undertake additional duties as assigned by supervisors.

What we are looking for

• Self-driven and motivated individual with a degree in Architecture, Civil Engineering, Mechanical and Electrical Engineering or related field. • 3 to 5 years’ experience in building construction industry. • Technical knowledge and professional certification in the building construction and maintenance, with a willingness to upskill this knowledge for overseas application. • Ability to travel overseas at short notice to attend to urgent property-related matters on-site. Skills and Competencies • Creative flair in building design and strong design management capabilities. • Proficiency in AUTOCAD or equivalent drafting software. • Excellent presentation and writing skills to convey design intent and drive design solutions effectively. • Ability to work independently and collectively within a team. • Strong communication and interpersonal skills for interacting with stakeholders and project teams. • Strong organisational, time management and multi-tasking skills to manage multiple tasks and deadlines. • Adept problem-solving and decision-making skills. • Meticulous attention to detail to ensure good record-keeping and compliance. • Experience in government procurement of works and services (preferred). • 3 to 5 years’ experience in building construction industry is essential. You will be working in a fast-paced and highly volatile environment that would require the ability to manage multiple priorities and stakeholders at the same time. Only shortlisted candidates will be contacted.

About Ministry of Foreign Affairs

At the Ministry of Foreign Affairs (MFA), safeguarding and advancing the interests of Singapore and Singaporeans through effective diplomacy is at the heart of what we do. MFA has global operations in 50 Overseas Missions worldwide. We pride our success on the efforts of our people, and in every portfolio, everyone has a role to play. Individuals with a keen interest in the public sector will find opportunities to pursue a fulfilling career in MFA.