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National Parks Board

Manager / Project (Library Digitisation) (Contract)

National Parks Board

Fixed Terms

What the role is

We are seeking a highly organised and detail-oriented individual to join our Library team. The successful candidate will play a crucial role in managing our archival digitisation project, working closely with internal teams and external vendors to ensure the successful preservation and accessibility of our valuable collections.

What you will be working on

Key Responsibilities:

-    Collaborate with the Library team to assess and prepare archival materials for digitisation.
-    Create and maintain accurate collection inventories, including detailed descriptions and metadata.
-    Ensure proper labelling, barcoding, and systematic arrangement of materials for digitisation.
-    Establish and maintain project workflows and standards with vendors.
-    Communicate project timelines, specifications, and goals clearly to vendors, ensuring adherence to contract terms.
-    Develop and maintain an organised filing system to track all materials throughout the digitisation process.
-    Coordinate outsourcing logistics and supervise vendors to ensure quality and timely delivery of digitised materials.
-    Oversee output and perform quality checks on digitised materials with assistance from the Library team.
-    Manage the rectification process for any identified issues and establish clear acceptance criteria for completed batches.
-    Prepare reports summarising project achievements, challenges, and recommendations for improvement.
-    Regularly report project progress and issues to the Deputy Director and management.
-    Perform administrative tasks, including budget management and procurement of goods and services for the project.

What we are looking for

-    Master’s or Bachelor’s degree in Library Science, Library and Information Science, Museum Studies and Curatorial Practices or Archives and Records Management, or a related field.
-    At least 3 years of working experience in an archival repository or library, with digitisation project management preferred.
-    Supervisory experience with strong communication and report writing skills.
-    Knowledge of metadata standards for describing digital collections such as Dublin Core, MODS, EAD, MARC.
-    Knowledge of digital preservation workflows and best practices is a bonus.
-    Ability to work independently and as part of team which includes in-house staff, contract staff and vendors.
-    Interest in emerging library and digital trends and technologies.


Only shortlisted candidates are notified. Successful candidate will be offered a 11-month employment contract. 

About National Parks Board

At the National Parks Board (NParks), we take pride in conserving our natural heritage and enhancing green spaces for all to enjoy in our City in Nature. We have a multi-talented and highly passionate team that is driven by the goal to create a unique world-class living environment through excellence in biodiversity conservation, greenery and recreation, and veterinary care in partnership with the community. If you share our love for nature and animals, and our zest for innovation and continuous learning, we have the perfect working environment for you.