The job holder handles the spectrum of activities related to recruitment and in-service appointments across MHA. He/She supports the team in implementing the required plans, ensuring process efficiency and meeting of key performance indicators (KPIs) and service standards.

Senior Assistant Executive / Executive / Senior Executive (Hiring) - contract
Ministry of Home Affairs
Contract
Closing in 4 day(s)
What the role is
What you will be working on
Principle accountabilities
• Work closely with Home Team Departments (HTD), interviewers, candidates, and other relevant stakeholders to ensure timely and accurate processing of appointments for new and in-service officers.
• Ensure that candidates’ needs are addressed timely and satisfactorily.
• Escalate and communicate risks and issues to management as appropriate.
Recruitment
• Perform shortlisting of candidates for HTDs.
• Manage scheduling of interviews, psychometric test, and other assessments.
• Administer FormSG, collection of documents and data required for appointments.
• Assist with the preparation of approval for appointments.
• Liaise with HTDs and HTDs’ training facilities for pre-boarding of new officers.
• Liaise with VITAL for appointment formalities
• Responsible for record keeping and tracking of overall status for recruitment
Change/Upgrade of Scheme
• Work with HTDs on processing the appointments based on criteria and eligibility
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• Assist with the preparation of approval for change/upgrade of scheme
Major Challenges
• Balancing the expectations of management, HTDs, candidates, employees and other stakeholders whilst maintaining service standards in a high-volume, fast-paced environment.
• Understand the diverse profiles of the HTDs as well as population groups to accurately assess and recommend relevant solutions to meet their needs.
• Keep up with changes to HR policies and operating landscape.
What we are looking for
• Meticulous and independent worker who is able to carry responsibilities with minimal supervision.
• A team player with excellent interpersonal skills to engage, negotiate and establish rapport with internal teams and other stakeholders to achieve goals and objectives.
• Strong critical thinking and analytical capability, writing and problem-solving skills with attention to details.
• Comfortable with data and new technologies. Proficiency in Microsoft Office Excel would be an advantage.
• Preferably with working experience in Human Resource.
Note: this is a contract position.
About Ministry of Home Affairs
We work as a team, in partnership with the community, to make Singapore our safe and secure Best Home.