Senior Executive/Executive, Group Director’s Office (Applied Science Group)

Health Sciences Authority

Fixed TermsClosed

What the role is

To report to Assistant Director and provide comprehensive support to the 7 divisions under Applied Sciences Group (ASG), including:

• Secretarial, administrative, logistical, and operational support
• Coordination with ASG laboratories, HSA corporate departments, and stakeholders
• Ensuring compliance with policy and corporate guidelines

What you will be working on

Procurement support for ASG GDO and ASG divisions

Procurement matters for aggregated values for common products and services, contract management and exercise of option, contract variation agreement.
Goods Receipt Officer for Group Director’s Officer under ASG and also to the liaison officer between ASG Divisions and CSG Divisions.

Secretariat Support

To provide secretariat support for internal and external meetings, write minutes and ensure follow-up on action items.

Administrative support

To coordinate and follow up on all incoming request from HSA’s Corporate Services.

Event Management for ASG Staff Engagement

To curate, organise and execute ASG’s staff well-being and team bonding programmes

Operation and Logistic Supports for ASG Stakeholder/International Network Engagement Support

To act as the Liaison officer to coordinate learning Journeys such as institutional & educational visits, that includes coordinating lab tours, sourcing speakers, and managing room availability.

Feedback Management System (FMS)

To manage the incoming feedback for GDO ASG. To ensure that the responses are accurate, appropriate, and consistent with the organization's values and objectives. This involves verifying the information provided in the

To undertake any ad-hoc projects or tasks as assigned

What we are looking for

Minimum 2 years relevant experience
Good knowledge of Microsoft Office (MS PowerPoint, Excel and Word) is an added advantage.
Event and project management skills for hybrid, onsite or online events preferred.
Good knowledge of Singapore Government's procurement guidelines and workflows. (System such as Gebiz and Workday)
Proficiency in digital tools (such as FormSG, Canva, Mentimeter) for designing digital posters, video making, PowerPoint slides and customised digital forms preferred.
Willing to learn. Reliable and conscientious team player.
Excellent written and spoken English.
Dynamic and hands-on individual, able to multi-task, work independently and collaboratively.
An effective communicator who is able to work well with internal and external stakeholders at all levels.

Please note that this is position is on a 1-year contract. Shortlisted candidates would be contacted within 30 days from the closing date of the advertisement. We regret that only shortlisted candidates would be notified.

About Health Sciences Authority

The Health Sciences Authority (HSA) applies medical, pharmaceutical and scientific expertise through its three professional groups, Health Products Regulation, Blood Services and Applied Sciences, to protect and advance national health and safety. HSA is a multidisciplinary authority. It serves as the national regulator for health products, ensuring they are wisely regulated to meet standards of safety, quality and efficacy. As the national blood service, it is responsible for providing a safe and adequate blood supply. It also applies specialised scientific, forensic, investigative and analytical capabilities in serving the administration of justice. For more details, visit http://www.hsa.gov.sg/. For more updates on public health and safety matters, follow us on Twitter at www.twitter.com/HSAsg and LinkedIn at https://sg.linkedin.com/company/health-sciences-authority.

About your application process

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Health Sciences Authority or the wider Public Service.