Great ideas do not discriminate, and anyone can have them. Given the right protection and support, a great idea can become a powerful brand, a transformative technology, an innovative process or design, or even a song or story that moves one’s soul. Housing Singapore’s largest community of intellectual property (IP) experts, IPOS understands better than anyone how important it is to protect ideas and creations for now and for the future. We leverage our deep technical, legal and business expertise to help innovative enterprises grow, through their intangible assets, including IP, from Singapore, through Singapore. We catalyse the ideas of today, into the assets of tomorrow. The Knowledge & Workspace Department supports the creation, retention and sharing of knowledge critical to IPOS in meeting its organisational goals. It also administers IPOS’s physical and digital workspaces. We are seeking a dynamic and tech-savvy individual to support the management of our physical workspace and the delivery of our office programmes and services. If you have a keen eye for detail and a passion for continuous improvement, this role offers the opportunity to collaborate with various teams to optimise our workspaces, systems and processes, ensuring they are user-friendly, efficient, and aligned with our business needs.

The key responsibilities: • Manage the procurement, implementation and maintenance of infrastructure, systems and services to ensure a safe, clean and conducive work environment. • Assist in developing and executing workspace planning strategies that align with organisational goals, optimise space utilisation and adapt to evolving work arrangements. • Contribute to the digital transformation, redesign and delivery of workspace services and processes. • Support the coordination and implementation of workspace programmes such as Workplace Safety & Health (WSH), Workplace Business Continuity Planning (BCP) and the GreenGov.SG environmental sustainability initiative.

We want to hear from you if you: • Hold a tertiary qualification in facilities management, business administration, or a related field. Professional certifications relevant to this role are advantageous. • Possess a good understanding of facilities, procurement and contract management principles and best practices. • Have 2-3 years of relevant work experience. Some exposure to Public Sector procurement, implementation of digital workspace systems and/or business process improvement will be a plus. • Exhibit excellent written and verbal communication skills, with the ability to collaborate effectively across diverse teams. • Demonstrate a proactive and flexible approach to work, with the ability to prioritise and manage tasks and projects in a dynamic environment.

The Intellectual Property Office of Singapore (IPOS) is the national authority that registers and is responsible for the administration of IP rights in Singapore. IPOS helps businesses use intangible assets (IA) and IP to grow and is committed to building Singapore into an international IA/IP hub. We help to catalyse a future driven by life-enhancing, commercially successful ideas created by businesses, professionals and everyday people. We help to turn today’s ideas into tomorrow’s assets. IPOS is a statutory board under the Ministry of Law.