You will be part of the Infrastructure Planning & Development team, which manages NAC’s portfolio of arts spaces. These spaces are leased to artists/arts groups or serve as facilities for hire to support various needs such as presentations, rehearsals or projects.
With strong fundamentals in public sector contracts management, procurement and stakeholder management, you will support the department in development project matters. This includes the maintenance and administration of contracts, conceiving development briefs based on the department workplan, submitting budgets for approval, review of multi-disciplinary consultancy service tender requirements, and working with VITAL for GeBiz publication and award. You will also provide advice on procurement matters to ensure compliance with procurement policies and procedures.
What you will be working on:
(1) Procurement & Contracts Management
Ensure that development contracts adhere to government procurement guidelines, policies, and regulations
Stay abreast of the latest Instruction Manual (IM) and construction procurement circulars, updating SOPs and recommending improvements
Spearhead procurement processes, from drafting tender documents to contract awards
Collaborate with consultants and team members to identify and mitigate contractual risks
Administer development contracts, including amendments, extensions and compliance monitoring
Maintain meticulous records for easy retrieval and audit purposes
Resolve contract disputes and ensure legal compliance in government contract management
Oversee approval and payment processes in line with IM, Public Sector Standard Conditions Of Contract (PSSCOC), and relevant development project standards
(2) Project Oversight
Support project compliance with tender requirements and conditions
Maintain exemplary project records and documentation
Assist in managing development projects to meet targets and budgets
Exercise keen judgement to identify and escalate potential issues
Support project risk management and internal control processes
Review payment claims and reconcile variations with budgetary approvals
Requirements:
Tertiary qualification(s) in Project & Contracts Management, Building or equivalent field
At least 3 years of relevant experience in development contracts management, project planning and execution
Well-versed in public sector procurement, IM, and PSSCOC with hands-on experience
Strong analytical, communication, and presentation skills
Good interpersonal skills for managing diverse stakeholder groups
Robust organisational and planning abilities
Meticulous attention to detail
Self-motivated, able to work independently, and comfortable working in a small team setting
Proficient in Microsoft Office suite and relevant project management, visualisation, and analytical tools
Experience in technology and digital solutions for infrastructure development
Experience working with consultants and project development teams in public sector projects
An interest in the arts will be advantageous
Candidates available for immediate start will be prioritised
Applicants who require work passes need not apply
Interested applicants should submit a cover letter, resume and one-page write-up detailing a challenging issue you’ve recently encountered and resolved in contracts management and/or procurement. The write-up should outline your approach to solving the problem, the outcome, and lessons learned. Additionally, a brief description of your interest and involvement in the arts or arts-related projects would be advantageous for your application.