What the role is

The selected officer will be responsible for the supervision and coordination of administration and operation at District East / West mosques by the District Office.

What you will be working on

Policy Compliance

Ensure mosques (staff and Mosque Management Board (MMB)) complies to the terms stated in the 7 policy guidelines namely, MMB Governance Manual, Mosque HR Policy, Mosque Financial Regulation, Dakwah Guidelines, Emergency Preparedness (EP) Framework Guidelines, Fundraising License Application (FLA), Building Works Application (BWA) Guidebook and other statutory regulations.
Facilitate data / information submissions by mosques.
Enforce mosque submission and compliance with the internal/ external audits timeline.
Process permits, license application, budget approvals, screening of new officers, promotion of Mosque Managers in District East / West mosques.

Support and Advisory

Facilitate guidance on policy compliance matters and/or mosque operational matters.
Coordination with PolicyFutures@OneMosqueSector (PFM) on matters needing guidelines beyond the District Approval/ Facilitation Level
Ensure timely sharing of PFM circulars and offer support for implementation where necessary.
Supervise implementation of policy initiatives

Capability Development

Source/organise/coordinate training/District programmes for both staff and MMBs
Conduct workshops/ strategic planning retreats
Coordinate meetings & briefing with both mosque staff and MMBs
Coordinate specialised professional training for staff i.e. Finance/ HR/ Operations
Coordinate Mosque HR Cluster Panel implementations, including common salary guidelines, revised performance appraisals and flexible work arrangement requests
Address MMB and Staff grievance in relation to WPH and FWAR
Conduct annual climate survey for mosque officers

Other Duties

Coordinate MMB appointment exercise from application to appointment
Coordinate MMB capacity building and leadership training
Coordinate and monitor District budget
Provide Secretariat Support for District Council Meetings
Organise annual workplans/3-year Mosque Leaders retreat for District Office and District Facilitators
Procurement and disbursement and monitoring of OurMasjidSG funds at District
Support and guide the mosques in crisis management and resolution
Coordinate stakeholder engagement visits between mosques and Muis Senior Management

What we are looking for

Tertiary education in any field with more than 2 years working experience
Suitable people relationship/management and communication skills
Able to work outside of office hours
Possesses good problem-solving and crisis management skills

There are two vacancies available for this post and successful candidate/s will be appointed on contract basis.

In general, applicants can expect to hear from us within 4 weeks of the close of the application window. In the event where we receive a high number of applications, applicants will receive an update on their status within 6 weeks of the close of the application window.

If you are facing issues submitting your application, please contact us at careers@muis.gov.sg for assistance.

About Majlis Ugama Islam Singapura

The Majlis Ugama Islam Singapura (Muis), also known as the Islamic Religious Council of Singapore, was established as a statutory body in 1968 when the Administration of Muslim Law Act (AMLA) came into effect. Under AMLA, Muis is to advise the President of Singapore on all matters relating to Islam in Singapore. Muis is a statutory board under the Ministry of Culture, Community and Youth (MCCY). It seeks to develop a Muslim community with strong Islamic credentials that thrives in the contemporary world, and is an active partner in nation-building. At Muis, we strive to fulfil the values of compassion and inclusiveness. We design and deliver programmes which are targeted to create a community that is a blessing and inspirational to all.