The key scope of work for this role include the following:-
- Manage and support the daily administrative function and PSOD's office operations.
- Ensure that office equipment, office supplies, pantry and facilities are well maintained and in working condition.
- Procurement of goods and services includes preparing of requirements specifications, calling & award of quotation/tender, contract management & etc and ensure timely renewal of contracts.
- Manage leasing/contract, printers, utilities, telecommunication subscriptions, invoices & billing and follow up with service providers on any issue.
- Collate and manage fixed assets assigned to each Department, stock-taking and disposal.
- Manage the cleaning services contract and conduct monthly inspection with the cleaning Contractor.
- Arrange and supervise the office maintenance & servicing and improvement works includes repairs, rectification works & etc carried out by the Contractors.
- Liaise with building manager/Landlord on any facilities/building matters.
- Contribute to the planning and execution of office configuration, renovation works & building projects etc.
- Ensure workplace safety is maintained, plan and involve in / conduct of fire drill / office evacuation / emergency exercise for PSOD office.
- Any other duties assigned by supervisor, or HOD.
Requirements:
- Background in administration, facilities/building management, or a related field.
- At least 5 years of relevant experience in office administration, facilities/building management, contract management.
- Familiarity with Government Procurement requirements, fire safety standards / regulations and sustainability will be advantageous.
- Able to work independently with good time management and able to multi-task.
- Resourceful and proactive in problem solving.
- Hands-on and operations-minded attitude
- Able and willing to work after office hours and on weekends attending to maintenance / facilities work when require.
- Manage and support the daily administrative function and PSOD's office operations.
- Ensure that office equipment, office supplies, pantry and facilities are well maintained and in working condition.
- Procurement of goods and services includes preparing of requirements specifications, calling & award of quotation/tender, contract management & etc and ensure timely renewal of contracts.
- Manage leasing/contract, printers, utilities, telecommunication subscriptions, invoices & billing and follow up with service providers on any issue.
- Collate and manage fixed assets assigned to each Department, stock-taking and disposal.
- Manage the cleaning services contract and conduct monthly inspection with the cleaning Contractor.
- Arrange and supervise the office maintenance & servicing and improvement works includes repairs, rectification works & etc carried out by the Contractors.
- Liaise with building manager/Landlord on any facilities/building matters.
- Contribute to the planning and execution of office configuration, renovation works & building projects etc.
- Ensure workplace safety is maintained, plan and involve in / conduct of fire drill / office evacuation / emergency exercise for PSOD office.
- Any other duties assigned by supervisor, or HOD.
Requirements:
- Background in administration, facilities/building management, or a related field.
- At least 5 years of relevant experience in office administration, facilities/building management, contract management.
- Familiarity with Government Procurement requirements, fire safety standards / regulations and sustainability will be advantageous.
- Able to work independently with good time management and able to multi-task.
- Resourceful and proactive in problem solving.
- Hands-on and operations-minded attitude
- Able and willing to work after office hours and on weekends attending to maintenance / facilities work when require.