School of Technology for Arts, Media and Design - Dy. Manager/Assistant Manager

You will:

• Coordinate the operations of new / existing diploma programmes

• Coordinate school admissions activities, including the coordination of interviews for applicants

• Coordinate timetabling / scheduling of classes, as well as rostering lecturers

• Coordinate SharePoint sites for school academic processes and academic information collation (including articulation agreements)

• Coordinate student matters such as leave of absence, scholarship and bursary applications

• Manage the administration required for student overseas internship or school overseas trips, including collating pre- and post-trip submission documents required for grant, visa, and insurance applications

• Tracking and reporting students’ achievements / activities

• Organise Board of Examiner meetings

• Organise and manage events at institutional level and/or school level

• Work closely with counterparts across the institution on various portfolios and projects

• Take on other programme support assignments as required by the School Management Team

• Proven track record with at least three years of relevant working experience in academic administration services in an educational institution

• Proficient in Microsoft Office (data analysis in Excel, Powerpoint, Word), SharePoint administration

• Experience with end-to-end procurement operations such as SVP/ITQ/RFQ/DC/ITT (Small Value Purchases/Invitation To Quote /Request For Quote/Direct Contracting/Invitation To Tender) transactions, based on government procurement guidelines

• Clear oral and written communication skills, including the ability to present to large and small groups, liaise with a range of stakeholders, and a sensitivity to the needs of people of diverse academic, socio-economic, and cultural backgrounds

• A self-starter, agile learner, with a personal interest in organisational excellence, quality assurance, automation of work processes, and managing stakeholder expectations