Senior Executive/ Executive, Administration

Communicable Diseases Agency

Permanent

Closing on 08 Jun 2025

What the role is

Personal Assistant to Group Director (Operations & Strategy) and Group Director (Communications & Engagement)

To provide high-level administrative support to Group Director (Operations & Strategy) and Group Director (Communications & Engagement) as the primary point of contact for both Group Directors (GDs). Efficiently oversee the GD's schedule, organize travel plans, manage correspondence, and aid in diverse administrative duties as needed.

You will be working in a fast-paced and highly volatile environment that would require the ability to manage multiple priorities and stakeholders at the same time.

What you will be working on

Provide administrative and secretariat support to both Group Director (Operations & Strategy) and Group Director (Communications & Engagement), including but not limited to:
- Liaise with internal and external parties, answer to calls and make travel arrangements.
- Manage internal and external correspondences
- Schedule appointments, maintain calendar(s) and send reminders.
- Provide administrative support such as making travel claims for the GD(s)

Coordinate meetings
- Liaise with parties from both internally and externally on meeting dates, time and venue.
- Prepare facilities for scheduled meetings, and arrange refreshments (where required)

Support the finance and procurement functions
Support the admin and logistics functions
Support in staff welfare matters, including organizing of staff welfare activities
Contribute to cross-functional projects across the division, when assigned.
Represent the division for relevant workgroups and committees
Any other assigned duties

What we are looking for

RELEVANT EXPERIENCE

2 to 3 years’ experience in office administration and finance or related field preferred
Good written and verbal communication skills
Competent stakeholder management skills
Requisite IT skills (proficiency in using MS Word, Excel, Powerpoint and Outlook)

PERSONAL CHARACTERISTICS & BEHAVIOURS

Organised and have a strong sense of structure in managing work processes.
Resourceful individual who can work well with a diverse group of stakeholders.
Adaptable, patient, strong interpersonal skills
Self-motivated and able to work independently.

About Communicable Diseases Agency

The Communicable Diseases Agency (CDA) was established in 2025 as a statutory board under Singapore's Ministry of Health (MOH) to serve as the central authority for public health policymaking to manage and control the threat of communicable diseases. This is aimed at strengthening Singapore's public health capabilities built during the COVID-19 response to ensure a unified command and coordinated approach across all situations, from routine disease control to future outbreaks. CDA safeguards the nation from communicable diseases through disease surveillance, outbreak investigations, vaccination programs, public education, and global health collaboration. Beyond domestic activities, the CDA aims to expand Singapore’s global outreach and foster collaboration with international partners.