Senior Associate/Manager, Corporate Records Management & Administration

Economic Development Board

Permanent

What the role is

About EDB
The Singapore Economic Development Board (EDB), a government agency under the Ministry of Trade and Industry, is responsible for strategies that enhance Singapore’s position as a global centre for business, innovation, and talent. We undertake investment promotion and industry development, and work with international businesses, both foreign and local, by providing information, connection to partners and access to government incentives for their investments. Our mission is to create sustainable economic growth, with vibrant business and good job opportunities for Singapore.

For more information on EDB, please visit www.edb.gov.sg

About the Administration & Corporate Records and Information Services (A&CRIS) Division
The A&CRIS team governs and manages the corporate records and provide information reference services to EDB.

We are seeking a detail-oriented professional to oversee administrative services and records management operations. The role involves maintaining an efficient records management system and providing comprehensive administrative support across the organisation.

What you will be working on

Your key responsibilities include but are not limited to:

Corporate Records Management

Manage the full lifecycle of physical and electronic records, encompassing the creation, classification, storage, retention, and disposal of both physical and electronic records
Manage the digitalisation of records and conduct regular access control reviews to ensure appropriate security levels and user permissions are maintained
Collaborate with Business Units, IT team, and system vendors to maintain and enhance records management system
Execute regular file reviews and coordinate the destruction of records in accordance with the EDB's retention schedule
Develop and deliver training programmes on records management best practices, providing ongoing guidance to divisions to ensure proper adherence to policies and procedures
Declassify records for public access in accordance with established protocols and guidelines
Adaptable team player who is passionate about driving transformation to enhance operational efficiency and deliver impactful solutions to improve records management

Administration Services

Support administrative services and Board secretariat functions, including coordinating quarterly Board meetings, preparing meeting documentation, and handling all administrative support. This encompasses arranging meeting logistics, compiling Board papers and agenda items, and ensuring smooth execution of all Board-related activities
Good interpersonal skills, with the ability to engage confidently with Board members and senior stakeholders
Undertake additional duties and cross-functional projects as assigned

What we are looking for

To meet the challenges of this role, you must have/be:

Degree/Diploma in Business Administration, Records Management, or related field
Minimum 1 year of experience in records management or administrative services
Good knowledge of records management principles and best practices
Experience in Government registry functions would be an added advantage
Passionate about driving transformation with a keen drive to leverage emerging technologies
Strong attention to detail and problem-solving abilities
Demonstrate good communication and interpersonal skills
Singaporean/Singaporean PR

Applications are screened on a rolling basis and applicants may expect to receive an application outcome within 8 weeks of application date.

About Economic Development Board

EDB is the lead government agency responsible for planning & executing strategies to enhance Singapore's position as a global business centre and grow the Singapore Economy. We dream, design and deliver solutions that create value for investors and companies in Singapore. Through that, we attract economic opportunities and jobs for the people of Singapore and help shape our country's economic future.