Your key responsibilities include but are not limited to:

Administration Services

• Lead Board meeting administration which includes coordination of quarterly Board meetings, preparation of meeting documentation, and meeting logistics arrangement and compilation of Board papers and agenda items to ensure smooth execution of all Board-related activities

• Provide end-to-end support for workplace administration services including managing corporate assets, coordinating gift administration processes, arranging travel and transport services, overseeing mail room operations, facilitating work experience programmes, and maintaining pantry services.

• Ensure the smooth operations of workplace administrative services through compliance with established procedures, development of new administrative processes and systems, while monitoring service standards and implementing improvement initiatives.

• Manage vendor relationships, contract administration, budgets and procurement activities, and handle escalated issues.

• Maintain accurate records and documentation, conduct quality audits, and coordinate with relevant stakeholders to deliver efficient administrative support across all functions.

Business Continuity and Sustainability Initiatives

• Drive sustainability initiatives through Green Mark certification efforts, implementation of green programmes, and tracking of sustainability metrics

• Support the division's business continuity planning efforts by maintaining and updating the Business Continuity Plan, ensuring critical administrative functions remain operational during disruptions. Coordinate crisis communication protocols, maintain emergency contact lists, and collaborate with other divisions on BCP-related matters. Review and document incident reports, support alternate work site arrangements, and assist in implementing pandemic preparedness measures to enhance organisational resilience.

To meet the challenges of this role, you must have/be:

• Degree in Business Administration, Facilities Management or a related field

• Minimum 1 year of relevant working experience, fresh graduates are welcome to apply. Event management experience is an added advantage.

• Proficiency in Microsoft Office Suite

• Self-motivated and analytical individual with good attention to details

• Ability to work effectively in a fast-paced environment

• Strong verbal and written communication skills

• Singaporean/Singaporean PR

We review applications and interview on a rolling basis. Applicants can expect to receive an application outcome within 8 weeks of application date. We regret to inform that only shortlisted candidates will be notified.