1. Board Secretariat:
- Manage board appointments of EMA's subsidiaries and provide related administrative support, including obtaining approvals, preparing appointment/appreciation letters, arranging related events and maintaining updated records of subsidiaries' board members
- Review policies relating to subsidiaries' board fees and allowances periodically and propose revisions or changes as may be needed
- Provide board/corporate secretariat support for EMA's board matters and meetings, including board committee matters and meetings (for eg. recording notes/minutes of meetings, monitoring follow-up actions and coordinating logistics and arrangements for board meetings and events
- Review and update EMA's administration and corporate governance SOPs regularly to ensure compliance with current procedures and guidelines; manage and ensure proper filing of records relating to EMA board matters and EMA's subsidiaries' board matters; review EMA board's and EMA's subsidiaries' board governance frameworks and recommend improvements and changes in line with current best practices
2. Other administrative support:
- Provide coordination, administration and support for EMA's internal audit matters and processes, including supporting EMA's board committees responsible for internal audit matters
- Provide coordination and administration support on matters relating to EMA's office and general administration, as needed
Requirements:
- Background in Business Administration or relevant field, with at least 3 years' of relevant work experience in board secretariat or corporate secretarial roles
- Strong knowledge of corporate governance practices and regulatory requirements
- Good written and verbal communication skills, especially for communications with senior management
- Good planning, coordination and organisational skills
- Meticulousness, good ability to multi-task and work under tight timelines, when needed
- Manage board appointments of EMA's subsidiaries and provide related administrative support, including obtaining approvals, preparing appointment/appreciation letters, arranging related events and maintaining updated records of subsidiaries' board members
- Review policies relating to subsidiaries' board fees and allowances periodically and propose revisions or changes as may be needed
- Provide board/corporate secretariat support for EMA's board matters and meetings, including board committee matters and meetings (for eg. recording notes/minutes of meetings, monitoring follow-up actions and coordinating logistics and arrangements for board meetings and events
- Review and update EMA's administration and corporate governance SOPs regularly to ensure compliance with current procedures and guidelines; manage and ensure proper filing of records relating to EMA board matters and EMA's subsidiaries' board matters; review EMA board's and EMA's subsidiaries' board governance frameworks and recommend improvements and changes in line with current best practices
2. Other administrative support:
- Provide coordination, administration and support for EMA's internal audit matters and processes, including supporting EMA's board committees responsible for internal audit matters
- Provide coordination and administration support on matters relating to EMA's office and general administration, as needed
Requirements:
- Background in Business Administration or relevant field, with at least 3 years' of relevant work experience in board secretariat or corporate secretarial roles
- Strong knowledge of corporate governance practices and regulatory requirements
- Good written and verbal communication skills, especially for communications with senior management
- Good planning, coordination and organisational skills
- Meticulousness, good ability to multi-task and work under tight timelines, when needed