Responsibilities

• Administration of acquisitions, donations, and incoming loans, including execution of legal agreements, plan and procure services for logistics, condition reporting and conservation.
• Attend to customs / CITES / Arms & Explosives requirements and inspections, as well as couriering of shipments when required.
• Registrar support for exhibitions, gallery rotation and maintenance works, as well as building development works, including scheduling, space planning, artefact movement tracking, art-handling supervision, logistics and conservation arrangements, and maintenance of artefact inventory records.  
• Management of the operational running of the artefact stores at the museums, including control of access, artefact inventory registration, environmental and pest checks and monitoring, storage and material supplies etc.
• Plan and manage outgoing loans and travelling exhibitions as and when necessary, including managing the budgets, procurement work and project timeline.
• Administration of insurance matters, stock-take and inventory checks on heritage materials, artefact viewing and documentation sessions, artefact valuation / re-valuation and scientific testing etc, and any reporting for the division.
• Effective communication and liaison with stakeholders, project partners, curators, project managers, exhibition managers, Heritage Conservation Centre etc

• Preferably at least 3 years of relevant experience in the art and culture industry, especially in museums and galleries
• Excellent organisational, interpersonal and communication skills
• Able to multi-task and work within tight project timelines
• Meticulous and attentive to details
• Keen interest in culture and the arts; sensitivity to historical artefacts

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.