Executive - Engineering Cluster Operation & Admin Centre

Singapore Polytechnic

Fixed Terms

Closing on 04 Jun 2025

What the role is

Most Positive Workplace Collaboration Award - Singapore International Chamber of Commerce Awards 2025

Top 20 most attractive employers in Singapore - The Straits Times Singapore's Best Employers 2024 & 2025

The appointee must have good interpersonal skills, willing to learn on the job, equipped with positive thinking and is able to handle stress while under pressure, and most importantly, be a team player who can work well with all levels of staff in the Engineering Cluster Operation & Admin Centre (ENGG COAC), School of Mechanical and Aeronautical Engineering (MAE) and various stakeholders.

This position will be part of the School’s Administration Team at the ENGG COAC, providing administrative support to both ENGG COAC and MAE’s operations. The appointee will undertake the various administrative responsibilities as specified below.

What you will be working on

Responsibilities: -

Support financial operations, including procurement, for both ENGG COAC and MAE.
Logistical support for events and activities organized by ENGG COAC and MAE.
Administrative support in the following areas:

Student development
Coordination with various stakeholders such as vendors, staff, students, and parents on their enquiries/requests.
Management of the MAE’s Exam Room.
Other administrative duties assigned by ENGG COAC and MAE.

What we are looking for

Requirements: -

Relevant qualifications in Business Administration or related disciplines.
At least 4 years’ of relevant work experience in providing office administration and support.
People-oriented individual with strong interpersonal skills.
Strong written and verbal communication skills.
Self-driven, independent, and ready to work as a team.
Ability to multi-tasking.
Proficient in IT skills such as Microsoft Office applications, Adobe applications and Power BI.
A good understanding of the procurement process and system (WOG/GEBiz) will be an added advantage.

Successful candidate will be offered a 2-year contract in the first instance.

Closing date: 4 June 2025

If you are shortlisted for the position(s), you should hear from us within 30 days of the closing date of the advertisement.

About Singapore Polytechnic

As Singapore’s first polytechnic, Singapore Polytechnic (SP) prides ourselves in providing the best learning experience for our students in pre-employment and continuing adult education. The mission of SP is to prepare our learners to be life ready, work ready and world ready. Our vision is to be a caring community of inspired learners committed to serving with mastery.