Key roles and responsibilities of the Finance Admin / Corporate Services Manager include:

a) General Administration

• Coordinate schedules for Senior Management’s appointments, ensuring optimal time management and efficient use of resources.

• Track and manage deadlines and commitments of projects, and opportunities for Senior Management.

• Handle travel arrangements, including bookings and itinerary management.

• Coordinate meetings and events.

• Manage all matters pertaining to office operations including office lease contracts and renewals, maintenance, office supplies, stationery, equipment, etc.

b) Finance and Accounts

• Prepare monthly financial and management reports, including data on grant utilization.

• Review monthly reconciliation schedules relating to bank balances, payables, inter-company balances etc.

• Manage and process personal expense claims and receipts in a timely manner.

• Collate and manage validation of claims from staff and projects in accordance with conditions imposed by the funding agencies and the company’s finance policies.

• Support annual audit exercises including preparation of accounts in accordance with audit requirements, collation of audit responses and preparation of necessary documentation as part of the exercise etc.

c) Human Resource

• Manage the entire process of staff recruitment activities, including preparation and posting job advertisements, resume screening, liaison with candidates and scheduling of interviews.

• Prepare employment contracts, letters for employment and other HR-related letters.

• Manage the administration of human resource record keeping including staff leave, staff benefits and processing of expense claims.

• Coordinate staff performance management and training as required and approved by Senior Management.

Other duties and projects assigned by Senior Management, including liaison with external legal counsel, communication with partners and government agencies and officials, internal and external corporate communications, media relations, vendor management, procurement, and contract administration.

• A person with initiative, can work independently and can multi-task effectively and a team player

• Suitable qualification and training in business and/or administrative management

• At least 7 years of relevant experience in finance and accounting, human resource management, and general administration

• Finance and accounting background and experience are an advantage

• Strong communications, organizational and interpersonal skills

• Proficiency in MS Office (Excel, Word, PowerPoint)

• Ability to engage effectively across a wide spectrum of functions and seniority