The Finance and Facilities Division (FFD) is responsible for the Ministry’s financial matters, procurement management, general administration and internal audits. FFD promotes proper stewardship of the Ministry’s resources by applying best practices across its various functions.
Ministry Of Social And Family Development
Assistant Manager/Manager (Knowledge Management/Records Management) [FFD]
Permanent/Contract
Closing on 24 Apr 2026What the role is
What you will be working on
Brief description of Job Scope:
As Assistant Manager/Manager, you will be part of the Registry team overseeing Knowledge Management/Records Management function and be involved in implementation of work processes and systems enhancements.
Responsibilities:
1. Manage agency records according to compliance requirements and best practices:
a. Manage the records life cycle
b. Carry out appraisal of records
c. Carry out declassification of public records
d. Manage the electronics records management system
2. Conduct training to divisions on Knowledge Management/Records Management
3. Provide support to divisions in areas of Knowledge Management/Records Management
4. Support change management by working closely with stakeholders to promote a dynamic Knowledge Management/Records Management culture (e.g. managing awareness campaigns and developing electronic direct mails-EDMs)
5. Manage projects independently and work with vendors to ensure adherence to project cost, scope and time
6. Experience with digitisation, Knowledge management, communications or design thinking is an added advantage
7. Any other duties as assigned
What we are looking for
Competencies required:
Technical Competencies
1. Tertiary qualification (with minimum 3 years of working experience) is preferred
2. Experience in information management and corporate administration
3. Strong project management skills
4. Ability to grasp and utilise technology effectively
5. Experience in data analytics/visualisation or GenAI is an added advantage
Generic Competencies
1. Possess a positive attitude
2. Good communication and interpersonal skills
3. Able to work under stress and independently
4. User-centric, meticulous and resourceful team player
5. Possess problem solving and analytical mindset
6. Able to work within a given timeline
Functional Competencies
1. Document Management
2. Business Continuity Planning
3. Logistics Coordination
You will be contacted within 3-4 weeks if shortlisted.
About your application process
This job is closing on 24 Apr 2026.
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Ministry Of Social And Family Development or the wider Public Service.
About Ministry Of Social And Family Development
Join Us at MSF for a Meaningful, People-Centric Career!
At MSF, our mission is to nurture and build resilient individuals, strong families, and a caring society. We offer meaningful and impactful people-centric careers in the design and delivery of policies, services and programmes. We are an all-inclusive and family friendly workplace where career growth is prioritised through a comprehensive suite of development opportunities to help our officers succeed today as well as be future-ready. We do this through various formal and informal learning and development programmes for officers to build different competencies and gain diverse work experiences within MSF, the Public as well as the Social Service Sectors.
Learn more about Ministry Of Social And Family Development