Assistant Business Partner (Support), Administration

Enterprise Singapore

Permanent

What the role is

You will be part of EnterpriseSG’s Finance, Procurement and Administration team responsible for managing of the fiscal sustainability, driving value-for-money in purchases, and ensuring a safe and conducive work environment.
In this role, we are looking for a proactive and tech-savvy Facilities & Office Administration Executive to support the smooth operation of our workplace. This role is well-suited for candidates with a Diploma or Degree in Facilities Management, Business Administration, or related fields, who are passionate about process improvement and leveraging technology in day-to-day operations.

What you will be working on

You will be reporting to Deputy Director (Administration) and will support Office Facilities Initiatives at EnterpriseSG in the following key areas:

1. Strategic Workspace & Facilities Planning

Support the development and execution of long-term workspace strategies to optimise office layout, support hybrid work arrangements, and enhance employee experience.
Encourage adoption of new facilities management technologies to promote innovation and collaborative work culture.

2. Facilities Operations & Vendor Management

Oversee daily office operations including vendor management and facility maintenance.
Support vendor performance tracking, contract reviews, and internal/external audits.

3. Administration & Digital Transformation

Drive digitalisation efforts by integrating smart office solutions (e.g., IoT sensors, dashboards, mobile reporting tools).
Work with internal teams (e.g., IT and HR) to streamline administrative workflows and enhance user experience.

4. Stakeholder Engagement & Workplace Experience

Implement initiatives to improve the workplace environment, respond to feedback, and support employee wellbeing.
Uphold workplace safety, health, and security standards, including adherence to Office 5S practices.

What we are looking for

Diploma or higher in any discipline in Facilities Management, Business Administration, or related field.
Strong organisation, communication, and problem-solving skills.
Comfortable using office automation tools, (e.g. Chatgpt, Microsoft Co-pilot, Notion AI), and any other tech platforms to improve efficiency.
Independent, resourceful, and a team player with keen attention to detail
Ability to prepare clear, concise reports and visually engaging PowerPoint presentations.
Experience in vendor management, lease administration, and digital workflow tools will be advantageous.

About Enterprise Singapore

Enterprise Singapore is the government agency championing enterprise development. The agency works with committed companies to build capabilities, innovate and internationalise. It also supports the growth of Singapore as a hub for global trading and startups, and builds trust in Singapore’s products and services through quality and standards. Visit www.enterprisesg.gov.sg for more information.

About your application process

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Enterprise Singapore or the wider Public Service.