[What you will be working on]

Role and responsibilities:

The appointed staff is required to support the various subcommittees of the ATF organising committee in the following areas (not exhaustive):

1) Meetings Sub-Comm and Coordinating Secretariat

• Preparation of briefs and meeting documents for the senior management
• Preparation of regular updates to senior management
• Provide support for the implementation of ASEAN Tourism Awards with ASEAN Secretariat and ASEAN Member States

 2) Events and Hospitality Sub-Comm

• Work closely with the appointed Event Organiser to plan and curate programmes and effectively implement the Opening and Closing Ceremonies
• Work with appointed tour operator and Transport & Logistics Subcomm to plan, curate and organise the technical visits for delegates
• Work with the appointed Event Organiser to conceptualise, design and construct the Singapore Pavilion at the travel fair.
• Assist with the travel trade participation at the Singapore Pavilion

3) Communications and Marketing Sub-Com

• Preparation of media materials, speeches and press releases

• Assist with the media briefings eg. media invites 
• Assist with marketing and publicity matters eg destination information on ATF website, marketing collateral (videos and banners)

 4) Partnership Sub-com

• Identify and solicit partnerships with brands/companies for the event, eg official vehicle, souvenirs, attires for VIPs and Liaison officers

5) Transport and Logistics Sub-com

• Discuss potential partnerships with transport providers to provide vehicles for VIPs

• Assist with transportation plan for VIPs and delegations to all official programmes
• Coordinate logistics (e.g. security, transport, etc.) with other tourism stakeholders for tradeshow participants attending ATF Opening and Closing Ceremonies
• Plan and manage safety and security and first aid arrangements in collaboration with relevant agencies and partners
• Work with relevant educational institutions to identify & appoint suitable students as Liaison Officers (LOs) to general ATF delegations
• Plan and manage protocol, guidelines and training programmes for LOs
• Assist with the planning of LO deployment

6) Administrative matters

•  Provide administrative support pertaining to procurement of goods and services related to the event
• Coordinate meetings with relevant HQ line units, event organisers, tourism stakeholders and government agencies
• Assist with post-event duties such as feedback surveys, After Action Report and delivery of certificates and trophies

Key relationships:  

• Relevant HQ line units
• Tourism stakeholders
• Government agencies

[What we are looking for]

• At least 1-2 years of relevant experience in areas such as project management, marketing and business development. Prior experience in team supervision, policy planning and/or working with government ministries and agencies will be an advantage.
• Good interpersonal skills and teamwork so that you could influence multiple stakeholders and engage in productive relationships that require collaboration and engagement across organization, functions and levels.
• Strength in project management and operations so as to ensure timeliness in the delivery of outcomes and alignment across team members and multiple stakeholders.
• Ability to operate well in ambiguous settings without pre-existing established guidelines and rules and have the ability to implement systems and processes to operationalize work.
• Good communication (verbal & written) skills.
• Competence in working with numbers, preferably with some experience in handling budgets.