We are seeking a detail-oriented Assistant/ Deputy Manager (SMS Policy, Promotion & Regulatory Audit) for a one-year assignment to develop, manage, maintain documentation and streamlining of safety processes that supports our Safety Management System. This role ensures that all safety-related policies, procedures, and records are accurate, up-to-date, and compliant with regulatory standards.
Assistant/Deputy Manager (SMS Policy, Promotion & Regulatory Audit)
Civil Aviation Authority of Singapore
Fixed Terms
Closing in 3 day(s)
What the role is
What you will be working on
Key Responsibilities:
Documentation Management
- Develop, update and maintain the SMS manual and supporting documentation
- Create and maintain systematic filing systems
- Ensure all documents comply with organisational standards and formatting guidelines
- Implement version control and document tracking systems
Quality Control
- Conduct regular check on documentation to ensure accuracy and completeness
- Identify and rectify gaps or inconsistencies in existing documentation
- Maintain documentation logs
Administrative Support
- Assist team members with document retrieval and filing
- Facilitate training and awareness sessions on SMS documentation standards and usage
- Support the development of documentation templates and standardised formats
- Prepare regular progress updates
What we are looking for
Required Qualifications:
- Trained n Aviation Management, Business Administration, Information Management, or related field
- Minimum 2 years of experience in documentation management, compliance or quality systems
- Proficient in Microsoft Office Suite, particularly Word and Excel
- Experience with document management systems is an advantage
Key Skills
- Excellent attention to detail and organisational abilities
- Strong written and verbal communication skills
- Ability to work independently and meet deadlines
- Good problem-solving and analytical skills
- Proficiency in data entry and file management
- Strong time management and multitasking abilities
- Excellent interpersonal skills
- Initiative to suggest process improvements
Note: Your appointment designation will commensurate with your relevant work experience. Successful candidates will be offered a 1-year contract in the first instance, and may be considered for placement on a permanent tenure or subsequent contract renewal.
About Civil Aviation Authority of Singapore
The Civil Aviation Authority of Singapore's raison d'etre is to develop the air hub and aviation industry in Singapore, expanding Singapore's links to the rest of the world. We enable opportunities through aviation, making connections, opening doors and enabling choices in people's lives.
About your application process
This job is closing in 3 day(s).
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Civil Aviation Authority of Singapore or the wider Public Service.