As a detail-oriented professional, you will oversee administrative functions and records management operations, ensuring efficient systems and comprehensive support across the agency.

Your responsibilities include:- Manage Office Space Planning and Lease Administration:  Optimise workplace space utilisation through strategic seating arrangements to support evolving business requirements;  Oversee office lease management, including renewal processes and compliance with lease terms;  Coordinate space planning initiatives to ensure efficient use of office premises; Workplace Facilities Management:  Oversee office facilities management, including maintenance, operations and vendor relationships, to maintain optimal workplace conditions while ensuring compliance with prevailing safety and regulatory requirements;  Manage all procurement, financial and budgeting activities for administration function; Records Management:  Liaise with National Archives of Singapore (NAS) on all records management and file plan matters;  Execute records management clean-up initiatives and maintenance;  Monitor proper filing and documentation compliance. Sustainability:  Monitor and analyse utility consumption (electricity and water);  Prepare sustainability data for Annual Report disclosures;  Render support to Green Team on their Sustainability activities; Project Participation:  Participate in cross-division projects to contribute to the organisation's strategic objectives;  Any other duties and ad-hoc duties as assigned.

Experience and Expertise:  Knowledge of government policies and procedures, record management and sustainability reporting;  Experience in working with facilities management vendor and sustainability reporting;  Basic knowledge of annual budgeting, finance and procurement will be advantageous. Communication and Interpersonal Skills:  Strong interpersonal, communication, and writing skills, with the ability to engage effectively with stakeholders at all levels, from senior management to staff;  Self-driven and a positive working attitude. Analytical and Technical Skills:  Strong critical thinking and analytical skills especially in data analysis.  Proficient with MS Word, Excel and PowerPoint and experience with data analytics and visualisation tools, with a preference for familiarity with Tableau.  Familiarity with Government Instruction Manual and Workday financial systems. Personal Attributes:  Resilient to time pressure and work demands, with a creative flair for problem-solving and innovation.  Ability to multi-task and perform effectively in a fast-paced environment.

Workforce Singapore (WSG) is a statutory board under the Ministry of Manpower (MOM). It will oversee the transformation of the local workforce and industry to meet ongoing economic challenges. WSG will promote the development, competitiveness, inclusiveness, and employability of all levels of the workforce. This will ensure that all sectors of the economy are supported by a strong, inclusive Singaporean core. While its key focus is to help workers meet their career aspirations and secure quality jobs at different stages of life, WSG will also address the needs of business owners and companies by providing support to enable manpower-lean enterprises to remain competitive. It will help businesses in different economic sectors create quality jobs, develop a manpower pipeline to support industry growth, and match the right people to the right jobs