You will provide administration and logistical support to the Director/Senior Director (“Principal”) of the division, such as managing the Principal’s calendar, liaising with other Executive Assistants and officers (e.g. on common slots, room bookings), printing meeting materials and helping to collate the division’s inputs to administrative consultation requests.
You will also support the division on (a) the management of appeals and feedback to MND, (b) tracking of budget expenditure, processing of claims and management of budget and (c) general procurement, administrative and logistical matters.
Ministry of National Development
Personal Assistant cum (Senior) Executive
Permanent/Contract
Closing in 3 day(s)What the role is
What you will be working on
• Assist in organisation of meetings such as scheduling, preparation of meeting materials, documents and logistics, and other related duties.
• Manage the Principal’s schedule in consultation with other stakeholders to ensure smooth transition between meetings/appointments, taking into account travel time etc.
• Support the division in basic financial management such as tracking of budget expenditure, processing of claims and management of budget.
• Support the division in management of appeals and feedback, general procurement, administrative and logistical matters.
What we are looking for
• Experienced in corporate admin and secretarial support
• Some experience in basic finance
• Strong interpersonal and organizational skills
• Proficient in Microsoft Office (Word, Excel, Powerpoint, Outlook);
• Ability to multi-task and work well under pressure and in a fast-paced environment
• Good communication skills
Competencies Identified for the Role:
1. Administration Management - Deliver administrative services and solutions to support the organisation's operations.
2. Document Management - Provide administrative support in the production of documents such as registry records, annual reports.
3. Logistics Coordination - Manage coordination of storage and logistics within the organisation.
4. Secretariat Support - Administer secretarial functions and provide support in secretarial matters relating to key stakeholders.
5. Budget Planning and Administration - The ability to execute activities relating to short term and long term budget planning and administration to support the operations and strategic outcomes of the organisation.
About your application process
This job is closing in 3 day(s).
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Ministry of National Development or the wider Public Service.
About Ministry of National Development
The Ministry of National Development (MND), the lead government agency responsible for land use planning and infrastructure development, aims to transform Singapore into an endearing home and a distinctive global city. At MND, we aspire to create a quality, vibrant and sustainable living environment for our people. We also strive to shape Singapore into a world-class city of knowledge, culture and excellence – one which keeps pace with global challenges and the rising aspirations of Singaporeans.
Our Vision:
An Endearing Home, A Distinctive Global City
MND's vision reflects our growing emphasis not just on physical infrastructure, but also on the softer aspects of creating emotional attachment in our people, the global talents and corporations whom we attract here. At the same time, it articulates MND's goal of building upon Singapore’s unique distinguishing characteristics to develop Singapore as a global city of knowledge, culture and excellence.
Our Mission:
Develop World-Class Infrastructure
MND will provide quality physical infrastructure for the nation by working with our partners in the public and private sectors.
Create a Vibrant, Resilient and Sustainable Living Environment
MND will strive to make Singapore a livelier and more exciting city, and ensure our nation is well-prepared to face the growing uncertainties and complexities. MND will also maintain the quality and resilience of our built and natural environment to ensure high standards of living, and carry out development that meets the needs of the present without compromising that of future generations.
Provide Affordable and Accessible Public Housing
MND will commit to support Singaporeans' homeownership aspirations and ensure public housing remains affordable and accessible.
Build Rooted and Cohesive Communities
MND will strive to foster our citizens' attachment and love for our homeland and maintain social cohesiveness in our communities, even as Singapore continues to be an open and globalised society.
Learn more about Ministry of National Development