Assistant Manager (Operations & Administration)

National Heritage Board

Fixed Terms

Closing on 09 Oct 2025

What the role is

The Language Division within the National Heritage Board (NHB) provides secretariat support for the Speak Good English Movement, the Promote Mandarin Council for the Speak Mandarin Campaign, the Malay Language Council, Singapore and the Tamil Language Council.
You will be part of a secretariat team that provides all operational planning & management, and administration support for the four Language Councils and four Language Campaigns. If you are keen to be part of the Language Division, we would love to hear from you!

What you will be working on

Reporting to the Deputy Director, you will be part of the Language Division in NHB. As Assistant Manager/Manager, you will:

Handle the Language Division’s administration, finance management and budget utilisation
Manage and monitor grants, donations and sponsorships of all forms (cash and in-kind)
Plan procurement requirements including quotation / tender preparations, evaluations and awards
Take responsibility for project concept, operations and implementation, including vendor management and external relationships
Provide day-to-day operations support for all campaigns, partner activities and programmes, including events management, programmes preparation, maintaining inventory and logistics management
Handle report and proposal writing, KPI reporting, project evaluation, post-programme reporting and analysis
Support knowledge management needs and manage all information assets

What we are looking for

An ideal candidate should possess the following:

[Working Effectively with Citizens and Stakeholders] Able to co-ordinate and collaborate with multiple internal and external stakeholders and handle complex issues with stakeholders.
[Thinking Clearly and Making Sound Judgement] Critical thinker with analytical skills. Able to exercise thought process and due diligence in all decisions and tasks
[Administration Management] Able to deliver administrative services and solutions to support the organisation's operations. Review administration processes and identify innovative solutions to improve service efficiency and experience
[Programme Implementation] Implement, monitor and control all aspects of a programme, strategically utilising resources to achieve the objectives within the agreed timelines, costs and performance expectation. Oversee the implementation of programme to ensure programme objectives are met and quality standards maintained

Work Experience and Knowledge

Preferably minimum 2 to 4 years of relevant working experience with sound knowledge in budget and finance management and procurement
Strong interpersonal skills with excellent written and verbal communication abilities
Resourceful team player with attention to detail and ability to multi-task in a fast-paced environment
Able to work under pressure
Strong skills in MS Excel and other data analytics will be an advantage
Some interest in language and culture
Willing and able to work some evenings, weekends and public holidays to support campaign programmes and events

Successful candidates will be offered a 2-year contract in the first instance.

About National Heritage Board

The National Heritage Board (NHB) champions the development of a vibrant cultural and heritage sector in Singapore. Our role is to make heritage enriching, relevant, accessible and above all, enjoyable to Singaporeans and visitors alike. If you have the Passion …to build a nation of confident people and sense of rootedness …to deliver great service towards a strong community …to inspire generations of Singaporeans through heritage preservation …to continually innovate and develop yourself as a professional …to have fun while doing all of the above We Want You! http://www.nhb.gov.sg

About your application process

This job is closing on 09 Oct 2025.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within National Heritage Board or the wider Public Service.