Senior/Lead Executive (Campus Operations) - Eco-Campus Solutions & Services Dept

Administrative Responsibilities:

• Develop and monitor budget forecasts, ensuring accurate tracking of expenditures and alignment with departmental goals.
• Oversee the processing and verification of payments, including vendor invoices and service claims.
• Manage contract administration and procurement activities, ensuring compliance with procurement policies and timely renewals.
• Administer campus key management, ensuring secure issuance, tracking, and retrieval processes.
• Maintain and update campus space data, ensuring accuracy for planning, reporting, and operational use.

Tenancy Management – Apartment Blocks:

• Manage tenancy operations for three apartment blocks, including rental rate reviews, preparation of tenancy agreements, and occupancy planning.
• Supervise the appointed IFM service provider for tenant check-in/out, repair coordination, and inventory accountability.
• Oversee refurbishment and building works, ensuring timely execution and quality standards.
• Strategize to meet occupancy rate targets, leveraging data insights and stakeholder engagement.
• Coordinate repairs and maintenance with internal teams and external service providers.
• Supervise contractors to ensure timely completion of work and adherence to contract obligations.
• Conduct regular audits of facilities to identify repair needs, ensure compliance with regulatory standards, and recommend improvements.

Tenancy Management – Food Outlets, Printing Services & Vending Machines:

• Manage contract renewals and tenancy agreements for food stalls, printing services, and vending machines.
• Review food and beverage pricing, ensuring affordability and value.
• Collaborate with operators to introduce a diverse and appealing food selection for campus users.
• Oversee renovation works at food stalls and printing outlets, ensuring minimal disruption and compliance with safety standards.
• Coordinate repairs and maintenance and supervise service providers to ensure service standards are met.
• Conduct facility audits to assess infrastructure conditions and ensure regulatory compliance.

• Relevant experience in Facilities Management, Administrative Operations, and/or Tenancy Management.
• 2-5 years of relevant working experience
• Meticulous attention to detail and a structured approach to problem-solving and documentation.
• Strong interpersonal skills and ability to work collaboratively across teams.
• Excellent communication and writing skills for stakeholder engagement and documentation.
• Proven experience in project management, including planning, execution, and vendor coordination.
• Proactive mindset with the ability to work independently in a fast-paced and dynamic environment.
• Strong computer literacy, including proficiency in Microsoft Office, Excel and FM systems.
• Experience in data analysis and reporting will be an added advantage.
• Experience in visualization and workflow tools will be an added advantage.