Senior Manager, Asia Tech x Programme Office (Planning & Secretariat)

Responsibilities:

Administrative and Coordination

• Lead the development and implementation of detailed event plans, and work plans across multiple workstreams and stakeholders.
• Coordinate with internal divisions and vendors (e.g. Communications, Strategic Planning, Finance, Legal, Procurement, IT…etc) to ensure all system, financial, meeting and reporting requirements are arranged and executed smoothly.  
• Drive the development of meeting agendas, governance schedules and secretariat processes, ensuring all action items are tracked and completed on time.
• Supervise the planning and system team in handling all event-related administrative tasks, including preparing and distributing invitations, managing RSVPs and maintaining guest lists for whole of government.
• Maintain and continuously improve SOPs, knowledge repositories, and asset to ensure organizational continuity and process efficiency.

Stakeholder Engagement and Communication:

• Serve as the primary point of contact for event-related inquiries, providing timely and accurate information to internal and whole of government stakeholders and relevant government delegate participants.
• Manage engagement with senior government delegates to ensure their needs are met and their participation is smoothly integrated into the event.
• Oversee the development of high-quality briefing materials, stakeholder reports and communication updates for senior management and external partners.
• Represent ATxPO in cross-agency working groups and planning committees, advocating for operational excellence and alignment with strategic objectives.

Post-Event Evaluation and Reporting:

• Lead post-event reviews and evaluation, synthesising feedback and insights into actionable recommendations and continuous improvement.
• Prepare comprehensive event and management reports, highlighting strategic outcomes, key learnings and recommendations for future event editions.
• Ensure all post-event administrative tasks are completed in compliance with governance standards.

Financial and Budget Management

• Lead the financial planning, tracking, and reporting for all ATx initiatives, ensuring transparency and accountability throughout the event lifecycle.
• Preview financial documentation and reporting for budgeting and audit purpose.
• Prepare comprehensive budget utilisation, budget forecasting and recommendations for future improvements.
• Coordinate procurement processes, including sourcing vendors, obtaining quotes, and managing contracts, in compliance with procurement guidelines.

Requirements

• Background in Business Management, Finance, accounting or related disciplines.
• Minimum 6 – 8 years of experience in programme management, project operations, or public sector administration, with strong financial and budget management experience.
• Demonstrated ability to manage large-scale budgets, financial reporting and procurement compliance within a complex organizational structure.
• Strong leadership and organizational skills with experience leading multi-stakeholder projects.
• Excellent written, verbal, and presentation abilities, with proven experience in stakeholder engagement at senior levels.
• Analytical and detail-oriented, with strong problem-solving and decision-making skills.
• Able to manage multiple concurrent projects under tight deadlines while maintaining governance and quality standards.
• Adaptable and resourceful, with the ability to navigate dynamic environments and shifting priorities.

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