logo
Singapore Polytechnic

Singapore Polytechnic

Outbound Operations Traineeship [GRIT@Gov]

Traineeship
Closing on 06 Nov 2025

Check if I'm eligible for GRIT@Gov


What the role is

The GRaduate Industry Traineeship Programme within the Public Service (GRIT@Gov) aims to provide fresh graduates with opportunities to gain industry-relevant skills and experience that can strengthen their employability to take up full time roles in the sector.

This traineeship gives fresh graduates the opportunity to be part of Singapore Polytechnic’s Outbound Services team, which supports overseas programmes that broaden students’ horizons and prepare them with global perspectives. Beyond logistics and administration, you will also be involved in improving processes, streamlining workflows, and redesigning SOPs to make our operations more efficient and impactful. This role provides a unique blend of operational management and innovation, offering you hands-on experience while developing transferable skills in project management, stakeholder engagement, and continuous improvement.

Key areas of work and competencies:
• Gain end-to-end experience in coordinating large-scale overseas programmes.
• Build vendor and partner management skills through direct engagement with service providers.
• Strengthen financial and administrative skills by supporting funding, expenses, and collections.
• Develop process improvement and project management abilities through workflow enhancements and SOP redesign.
• Enhance communication and stakeholder engagement skills when working with staff, students, and external partners.

What you will be working on

  • Coordinate student overseas programmes, including travel arrangements, accommodation bookings, and itinerary planning.
  • Liaise with vendors such as travel agents, accommodation providers, and insurers to secure quality services.
  • Support fund management by assisting with budgeting, expense tracking, and pre-trip fee collection.
  • Handle procurement processes for overseas programmes in line with institutional policies and requirements.
  • Contribute to process improvement initiatives, including reviewing workflows and helping redesign SOPs to enhance efficiency.

What we are looking for

  • Diploma and above, in any discipline, with strong interest in programme and operations management.
  • Strong organisational and project management abilities, able to manage multiple tasks effectively.
  • Good communication and interpersonal skills to engage with students, staff, and external stakeholders.
  • A proactive, detail-oriented, and adaptable mindset, with enthusiasm for improving processes and trying new approaches.
  • Proficiency in Microsoft Office applications and digital platforms.

About your application process

This job is closing on 06 Nov 2025.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Singapore Polytechnic or the wider Public Service.


Eligibility for GRIT@Gov traineeship

The GRaduate Industry Traineeship Programme within the Public Service (GRIT@Gov) aims to provide fresh graduates with opportunities to gain industry-relevant skills and experience that can strengthen their employability to take up full time roles in the sector.

All trainees must fulfil the following criteria:

  • Singapore Citizen or Permanent Resident; and
  • Graduated or graduating in 2024 or 2025 from Universities, Polytechnics, the Institute of Technical Education (ITE) and other Educational Institutions (e.g. private universities and overseas institutions); or
  • Graduated earlier from above institutions and completed National Service in 2024 or 2025.

Trainees who complete their studies from Universities, Polytechnics, the Institute of Technical Education (ITE) or other Educational Institutions within 2025 but who will only receive their qualification/certification award in 2026 are eligible for the programme as well.

Learn more about GRIT@GOV


About Singapore Polytechnic

As Singapore’s first polytechnic, Singapore Polytechnic (SP) prides ourselves in providing the best learning experience for our students in pre-employment and continuing adult education. The mission of SP is to prepare our learners to be life ready, work ready and world ready. Our vision is to be a caring community of inspired learners committed to serving with mastery.

Learn more about Singapore Polytechnic