Admin Executive (Corporate Administration Department)

Key Responsibilities

Records Management & ERMS

• Support ERMS operations, including metadata tagging, quality checks, indexing and file plan management.
• Handle declassification, disposal verification and NAS archival submissions.
• Manage confidential disposal services and conduct training for staff and DROs.

Plans Retrieval & Digitisation

• Coordinate digitisation of hardcopy plans, microfiche/microfilm and perform quality checks.
• Support internal/external plan retrieval requests, including urgent retrievals.
• Collaborate on implementation of the transformation of existing retrieval processes, enabling self-service workflows. This includes assisting in the development and implementation of solutions, as well as providing training to staff.

Sustainability Reporting

• Consolidate all sustainability data i.e. energy, water, waste, transport, procurement and etc.
• Submission of sustainability data when necessary
• Maintain dashboards and support sustainability initiatives.

Appointed Roles & Office Administration

• Serve as Department Records Officer (DRO) to meet IM4L and NAS requirements.
• Serve as a Goods Receipt Officer (GRO)
• Support CAD events, audits and ad-hoc administrative duties.

Requirements

• Diploma/Degree in Business Administration, Records Management, Environmental or Sustainability-related fields, or equivalent experience.
• 2–3 years of experience in corporate administration, records management or sustainability reporting preferred.
• Strong IT skills and the ability to work confidently with digital systems (ERMS, digitisation platforms, dashboards, data tools).
• Knowledge of IM4L, NAS guidelines, and GreenGov.SG frameworks will be an advantage.
• Good communication skills with strong attention to detail and data accuracy.
• A proactive team player comfortable working with multiple departments and stakeholders.