He/She will support the Division's operations by managing financial processes including procurement and invoicing, alongside administrative tasks, e-filing, and managing data, whilst providing essential logistics coordination for events such as the Chingay Parade.
People's Association
Administrative Executive
Fixed Terms
Closing on 27 Dec 2025What the role is
What you will be working on
- Provide overall administrative support to the Division.
- Provide finance support by raising purchase orders, calling of quotations and tenders, processing invoices and other financial matters.
- Support and assist in the e-filing operations for the division.
- Update and maintain records in PA data management system (e.g. OnePA and Volunteer Management System, GevMe)
- Assist to book and set-up meeting rooms
- Manage hotline for telephone enquiries from Public for major events such as the Chingay Parade
- Maintain office equipment and ensure adequate supply of office materials
- Provides logistics and administrative support during the Chingay Parade rehearsals and event days
- Support the division in the logistics and coordination of shows and events outside office hours
- Any other duties assigned.
What we are looking for
Knowledge & Skills
At least 1 year experience in clerical/general administration work including exposure to financial processes (procurement, invoicing). Familiarity with government procurement systems would be advantageous.
Others
• Meticulous and highly motivated
• Resourceful and proactive
• Proficient (written and spoken) in English
• Possess good communication and interpersonal skills
• Able to work well under pressure and tight timelines
• Willing to work long and irregular hours and on weekends
About your application process
This job is closing on 27 Dec 2025.
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within People's Association or the wider Public Service.
About People's Association
The People’s Association was set up in 1960, in a time of racial and communal strife, to foster racial harmony and social cohesion. Today, we continue to be driven by the same purpose - to build an inclusive, united and resilient Singapore. We create spaces and opportunities for people of different backgrounds to participate and volunteer in their community. Through community participation, we connect people and deepen relationships to build communities of mutual care and trust.
Learn more about People's Association