Manager (Office Management)

Responsibilities: • Be a member in the OM team for the day-to-day operations and management of office building, facilities, security, projects and office space planning in AGC. • Oversees and manage the Integrated Facilities Management (IFM) vendor and administration of the contract to ensure maintenance of the office premises is efficiently managed and in accordance to contract requirements. • Ensures vendors meet the contractual obligations and goods/ services are delivered in accordance with the service agreements. • Manages current processes and systems and to develop and execute improvement plans to enhance operations and internal stakeholder satisfaction and engagement. • Oversees the management of office equipment and furniture, maintenance of Mechanical and Electrical services/ systems, Fire protection system, VOIP systems, AVVC system and facilities operations with the in-house IFM, including service requests, and fault reporting. • Oversees the testing and maintenance of the Fire Alarm System, Fire Protection System and PA System, including comms to affected officers. • Management of public utilities and telecommunications usage including verifying and monitoring payment. • Oversees the management/ stock take of AGC fixed assets and inventories and Records Management filing in accordance with relevant guidelines. • Prepares AOR papers, ITQ/ ITT specifications, calling, evaluating and award of tenders for contracts and putting up approval papers for the procurement of items/ contracts under the portfolio. • Provides support in other portfolio such as projects management, events/logistics management, workplace safety and health, emergency preparedness and inventory stock management (where required). • Performs any other duties assigned by the Operations Department.

Requirements: • Qualifications in Building, Projects & Facilities Management, Mechanical & Electrical Engineering, or equivalent. • Minimum 3 years of relevant working experience in managing IFM/ MEP system/ project management or equivalent. • Familiar in government procurement and financial Instruction Manuals is preferred. • Possess good writing and communication skills. • Familiar with the use of Microsoft Office applications. • Positive mindset, meticulous, result-oriented and analytical. • Strong team player and ability to work independently. Our Commitment to You The AGC offers a salary commensurate with your experience and qualifications, Annual Variable bonuses, performance bonuses and annual increments based on merit. We invest in our officers and support their career aspirations so that they can reach their fullest potential. We also place great importance on our officers’ physical and mental well-being through work-life harmony programmes. Successful candidates will be appointed on a contract basis in the first instance. Should you encounter difficulty in applying for this role, please email us directly at AGC_HR_Recruit@agc.gov.sg before the closing date of this job posting. Kindly attach your resume and indicate this position you are keen on in the email subject.