You will be providing key secretariat, administration and logistical support to the Divisional Directors (“Principal”), such as managing the Principals' calendar, liaising with other PAs, Executive Assistants and officers (e.g. on common slots, room bookings), preparing/printing meeting materials and helping to collate the divisions' inputs to administrative consultation requests.
Ministry of National Development
Personal Assistant cum Executive to Divisional Director
Permanent/ContractClosed
What the role is
What you will be working on
Key areas of work:
• Assist in organisation of meetings such as scheduling, preparation of meeting materials, documents and logistics, registering visitors via the Visitor Management System and other related duties.
• Manage the Principals' schedules in consultation with other stakeholders to ensure seamless transition between meetings/appointments, taking into account travel time etc.
• Support the divisions for overseas official trips including co-ordinate travel arrangements, preparing trip materials, sourcing and booking of dining venues and menus, preparing of appropriate gifts for official gift exchanges and seeking approval.
What we are looking for
• Experienced in corporate admin and secretarial support
• Strong interpersonal, communication and organisational skills
• Proficient in Microsoft Office (Word, Excel, Powerpoint, Outlook);
• Ability to multi-task and work well under pressure and in a fast-paced environment
Competencies Identified for the Role
1. Administration Management - Deliver administrative services and solutions to support the division's operations.
2. Logistics Coordination - Manage travel arrangements and logistics planning.
3. Secretariat Support - Administer secretarial functions and provide support in secretarial matters relating to key stakeholders.
About your application process
This job is closing on 22 Jan 2026.
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Ministry of National Development or the wider Public Service.
About Ministry of National Development
The Ministry of National Development (MND), the lead government agency responsible for land use planning and infrastructure development, aims to transform Singapore into an endearing home and a distinctive global city. At MND, we aspire to create a quality, vibrant and sustainable living environment for our people. We also strive to shape Singapore into a world-class city of knowledge, culture and excellence – one which keeps pace with global challenges and the rising aspirations of Singaporeans.
Our Vision:
An Endearing Home, A Distinctive Global City
MND's vision reflects our growing emphasis not just on physical infrastructure, but also on the softer aspects of creating emotional attachment in our people, the global talents and corporations whom we attract here. At the same time, it articulates MND's goal of building upon Singapore’s unique distinguishing characteristics to develop Singapore as a global city of knowledge, culture and excellence.
Our Mission:
Develop World-Class Infrastructure
MND will provide quality physical infrastructure for the nation by working with our partners in the public and private sectors.
Create a Vibrant, Resilient and Sustainable Living Environment
MND will strive to make Singapore a livelier and more exciting city, and ensure our nation is well-prepared to face the growing uncertainties and complexities. MND will also maintain the quality and resilience of our built and natural environment to ensure high standards of living, and carry out development that meets the needs of the present without compromising that of future generations.
Provide Affordable and Accessible Public Housing
MND will commit to support Singaporeans' homeownership aspirations and ensure public housing remains affordable and accessible.
Build Rooted and Cohesive Communities
MND will strive to foster our citizens' attachment and love for our homeland and maintain social cohesiveness in our communities, even as Singapore continues to be an open and globalised society.
Learn more about Ministry of National Development