Assistant Manager/Manager (Registry), FFD

Description of Division/Branch: The Finance and Facilities Division (FFD) manages the Ministry’s annual budget and efficient allocation across all operations. FFD leads procurement processes, oversees grant governance and grant administration, and manages facilities development to support the Ministry’s objectives. FFD is also responsible for records and knowledge management to safeguard critical information and deliver quality administrative services that enable seamless operations across the Ministry. The Central Registry develops and implements policies and guidelines for records management and knowledge management across the Ministry. The Registry Team is responsible for overseeing the Ministry's records and knowledge management systems and processes, ensuring proper filing and effective knowledge management practices, and maintaining compliance with the Government requirements on management of public records.

Brief description of Job Scope: As Assistant Manager/Manager, you will be part of the Registry team managing the Records and Knowledge Management functions. Responsibilities: You will be supporting and engaging divisions in the areas of records and knowledge management, as well as managing the Ministry’s records according to compliance requirements and best practices. These will include: • Understanding and complying to the various requirements on management of public records • Managing the records life cycle including carrying out appraisal of records and declassification of public records • Implementing work processes and system enhancements • Managing the electronic records management system • Engaging appointed divisions’ representatives regularly to promote use of records as a knowledge management tool to improve collaboration and productivity • Providing support to divisions in areas of records management/knowledge management • Undertaking any other assignments as assigned

Competencies required: • Tertiary qualification (with minimum 3 years of working experience) is preferred • Experience in information management and office administration (experience with digitization and knowledge management is an added advantage) • Strong project management skills • Good communication, writing and interpersonal skills • Ability to grasp and utilize technology effectively • Meticulous, resourceful and resilient • Self-driven and a team player Function Competencies 1. Document Management 2. Admin Management 3. Logistics Coordination