Personal Assistant

PMO-SG drives whole-of-government strategic planning by identifying key priorities and emerging issues over the medium to long-term. As the Personal Assistant (PA), you will provide secretariat and administrative support to your Principals to ensure that their schedule proceeds smoothly.

You will be working in an administrative role and your responsibilities comprise the following: a) Manage the Principals’ schedules and phone calls, etc, and assist with claims and handle meeting logistics. b) Track and manage outstanding tasks. This will require you to prioritise tasks and to follow up with various parties to coordinate the timely submission of work. c) Support the planning and execution of overseas trips, where relevant. This includes upstream administrative tasks such as the preparation of meeting folders and booking of venues. You may also have to correspond and work with foreign counterparts to maintain a travel schedule that may cut across several countries and time zones. d) Handle sensitive and confidential correspondences and information, including knowledge management. e) Provide support duties as required. You will also be part of the Strategy Group’s support team, where you may be involved in cross-departmental projects.

We are looking for individuals who possess the following competencies: • [Thinking Clearly and Making Sound Judgements]: Strong analytical and problem-solving abilities. Able to analyse problems using data and information to determine underlying issues and develop solutions independently. • [Working as One Public Service]: Collaborative and receptive to different ideas and ways of working. Able to manage conflicting interests to achieve win-win outcomes. • [Working Effectively with Stakeholders]: Able to see things from others’ perspectives and propose solutions to meet stakeholders’ needs. • [Improving and Innovating Continuously]: Actively participate in efforts to improve work processes and suggest new and better ways of working to achieve objectives.