The incumbent supports the planning, coordination, and delivery of outreach initiatives in a dynamic polytechnic environment. Working closely with internal teams and external partners, the incumbent provides operational, administrative, and on-site support to ensure outreach activities are well-organised, efficiently executed, and compliant with institutional processes. This role offers meaningful exposure to outreach strategy execution, stakeholder coordination, administrative management and event operations.
Nanyang Polytechnic
Senior Executive - Communication & Outreach Dept
Fixed Terms
Closing on 18 Feb 2026What the role is
What you will be working on
Outreach Operations & On-site Support
- Support the execution of outreach activities such as exhibition booths, learning journeys, workshops and open houses
- Provide on-site operational support, including overseeing the appointed vendor on the setup and teardown of booths, materials distribution, and event logistics
- Ensure outreach activities are conducted smoothly and in accordance with approved plans and guidelines
Administrative & Coordination Support
- Provide end-to-end administrative support for outreach programmes, including scheduling, documentation, correspondence, and approvals
- Maintain accurate records of outreach activities, participating schools, attendance, and engagement data
- Assist with procurement, vendor coordination, and claims submission in accordance with institutional guidelines
- Prepare operational reports, summaries, and post-activity documentation
Stakeholder Coordination
- Liaise with internal stakeholders and secondary schools on operational and logistical matters
- Support outreach communications, including confirmations, follow-ups, and responses to outreach-related enquiries
- Facilitate coordination between academic, administrative, and external partners to ensure alignment and timely delivery
Process & Operational Support
- Contribute to the maintenance and continuous improvement of outreach workflows, templates, and standard operating procedures
- Support basic data tracking, analysis, and reporting for planning and resource allocation
- Identify operational gaps and recommend improvements to enhance efficiency and effectiveness
What we are looking for
- Relevant qualification in Business, Administration, Communications, or related fields
- At least 3 years of experience in operations, administration, or programme coordination (experience in procurement or education/public sector is an advantage)
Skills & Competencies
- Organised and able to manage multiple tasks and timelines
- Good written and verbal communication skills
- Detail-oriented and reliable
- Comfortable with administrative systems, documentation, and basic data tracking
- Able to coordinate with internal and external stakeholders effectively
Work Flexibility
- Willingness to support evening or weekend activities during peak outreach periods
#LI-Onsite
About your application process
This job is closing on 18 Feb 2026.
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Nanyang Polytechnic or the wider Public Service.
About Nanyang Polytechnic
Nanyang Polytechnic is committed to providing quality education and training to prepare our graduates for life and work, equipping them to contribute to the technological, economic and social development of Singapore. Nanyang Polytechnic will harness our resources and expertise to offer manpower development programmes and services to business and industry in support of Singapore's national development.
Learn more about Nanyang Polytechnic