We are seeking an Executive Assistant to provide executive assistance and administrative support at the Ministerial office.
Ministry of Health
Senior / Executive Assistant at MOH’s Ministerial Office
Permanent/ContractClosed
What the role is
What you will be working on
You play a crucial role in supporting the Principal by managing a diverse range of administrative tasks and facilitating communications with multiple internal and external stakeholders. The key responsibilities are:
• Manage the Principal’s complex calendar, including scheduling meetings and appointments and preparing meeting or briefing materials for the principal
• Work with multiple stakeholders to ensure smooth logistics and running of meetings, events and overseas travel
• Handle confidential correspondence and documentation
• Liaise and facilitate coordination with internal and external stakeholders at all levels
• Process financial claims and manage other administrative matters
• Undertake any other duties as assigned by the Principal
What we are looking for
• IT savvy and resourceful, including expert use of online resources
• Ability to work well and with great tact when engaging people
• Understands and anticipates the needs, preferences and priorities of the Principal, when managing requests from internal and external stakeholders
• Exceptional organisational and time-management skills, with attention to detail
• Ability to operate in an intricate, fast-paced, and dynamic environment with multiple priorities
• Knowledge of government protocols and procedures will be an advantage
Ideal candidate should also possess the following key competencies:
• Thinking Clearly & Making Sound Judgements - Strong analytical and critical thinking abilities
• Learning & Putting Skills into Action - Possesses the drive and curiosity to learn and apply new skills, knowledge, and new ways of working.
• Improving & Innovating – Ability to seek continual improvements, and to innovate and experiment while managing the risks involved.
• Working Effectively with Stakeholders – Ability to mobilise and rally partners and stakeholders towards a collective purpose.
As part of the shortlisting process for this role, candidates may be required to complete a medical declaration and/or undergo further assessment.
About your application process
This job is closing in 5 day(s).
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Ministry of Health or the wider Public Service.
About Ministry of Health
The Ministry of Health’s (MOH) vision is to champion a healthy nation with our people – to live well, live long and with peace of mind. As an open country constantly exposed to an interconnected world, Singapore faces complex issues in public healthcare. MOH constantly grapples with new challenges brought on by an increasingly globalised world, a rapidly ageing population and rising expectations. MOH’s responses to these challenges include preventing and managing the outbreak of diseases such as SARS and Influenza A (H1N1), designing a healthcare system that delivers care in an integrated and effective manner, growing the capacity and capabilities within the sector, and managing healthcare inflation.
As an MOH officer, you will be involved in formulating and implementing policies that guide Singapore’s healthcare ecosystem. You will work alongside a team with varied skills and backgrounds, but with the common goals of (i) promoting good health and reducing illnesses; (ii) ensuring that Singaporeans have access to good and affordable healthcare; and (iii) pursuing medical excellence. Your work will have far-reaching impact on the health and lives of Singaporeans.
Learn more about Ministry of Health