Assistant Manager (MCAOC Programme & Administrative Operations)

Industry Engagement & Training

• Plan, organise, and execute outreach programmes, including cybersecurity workshops, webinars, and training sessions for maritime industry stakeholders.
• Build and maintain strong relationships with industry associations and stakeholders to promote participation in MCAOC programmes and initiatives.
• Develop, review, and continuously update training materials to ensure alignment with the latest maritime cybersecurity standards, technologies, and policy developments.
• Facilitate cross-functional collaboration within MCAOC to support smooth communication and coordinated delivery of programmes.
• Coordinate logistics for MCAOC-hosted events, workshops, and ceremonies, ensuring seamless execution for internal and external participants.
• Organise visits to MCAOC, including showcasing lab facilities and demonstrations, to enhance industry understanding of our capabilities.

Procurement & Financial Administration

• Lead end-to-end tender and procurement processes, including supplier identification, RFx preparation, bid evaluation, contract negotiation, and vendor management.
• Track and report key procurement and financial metrics, including cost savings, supplier performance, and budget utilisation.
• Manage CDG’s overall budget administration, liaising with Finance, preparing reports, and processing claims to ensure financial control and compliance.
• Oversee purchase orders, invoice processing, and vendor payments in line with policies and regulations.
• Administer all billing under the new charging model for MCAOC, managing increased volume efficiently and accurately.

Administrative & Operational Support

• Provide administrative support to Directors, including calendar management, meeting coordination, and overseas trip arrangements.
• Manage office supplies, goods and services procurement, purchase order creation, and invoice processing in accordance with policies and regulations.
• Support team development and welfare initiatives through training coordination, team-bonding activities, staff onboarding, and celebrations for special occasions.
• Maintain accurate records and documentation for all programmes, procurement, and administrative activities to ensure operational efficiency.
• Perform other duties as assigned by management.

Successful candidates will be offered a 2-year contract in the first instance and may be considered for an extension or placement on a permanent appointment.

• Minimum 3 years of relevant experience in corporate administration; experience in records, information, or document management is an advantage.
• Proactive, meticulous, and independent team player with strong organisational and multitasking skills.
• Strong interpersonal and communication skills to liaise effectively with internal and external stakeholders.
• Comfortable supporting both administrative operations and industry engagement initiatives.