Ngee Ann Polytechnic

SENIOR EXECUTIVE/EXECUTIVE, ADMIN - SCH OF LIFE SCIENCES & CHEMICAL TECHNOLOGY

Fixed Terms

Closing on 01 Mar 2026

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What the role is

This is a 2-year position as a Senior Executive/Executive, Admin in the School of Life Sciences & Chemical Technology.

The Senior Executive/Executive, Admin will provide comprehensive administrative and operational support across various academic and non-academic functions. The role involves managing examination processes, supporting academic ceremonies and scholarship-related activities, coordinating with adjunct lecturers on administrative matters, and assisting in outreach and staff engagement initiatives. The ideal candidate is detail-oriented, organised, and capable of managing multiple tasks within given deadlines.

What you will be working on

Your responsibilities will include, but are not limited to, the following:

Supporting academic matters
- Provide administrative support for all examination-related matters, including exam processing, scheduling invigilation duties, managing examiner/moderator lists, coordinating script reviews, generating exam reports, managing records management of exam materials, and processing exam related matters such as appeals, deferments, and withdrawals.
- Timetabling & Common Test Scheduling: handle timetabling tasks and support the scheduling of common tests to ensure accuracy and smooth operations.
- Provide administrative support for PET and CET adjunct matters, including hiring processes and teaching claim submissions.
Supporting school events
- Graduation & Awards Coordination: Support the organisation of graduation ceremonies and awards. Coordinate with donors on prize disbursements and maintain accurate records.
- Provide administrative support for LSCT outreach events, engagement activities, and staff well-being programmes.
IT support and general administrative support
- Provide IT support such as setting up, administering the loan and return of, and keeping inventory of the IT equipment (PCs, portable storage devices, monitors and projectors, printers, etc)
- Provide general administrative support, including records management, minutes writing, drafting correspondence, and office coordination duties as required.

What we are looking for

Good interpersonal and communication skills
Ability to multi-task, work independently and in a team
Attention to detail and commitment to maintaining data accuracy and confidentiality
Good working knowledge of MS Office applications and IT systems
Good working knowledge of WorkDay and government finance and procurement processes and system (i.e. GeBIZ) would be an advantage

About your application process

This job is closing on 01 Mar 2026.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Ngee Ann Polytechnic or the wider Public Service.

About Ngee Ann Polytechnic

At Ngee Ann Polytechnic, our nine academic schools offer over 40 full-time diplomas to a growing student population of more than 15,000. As a public tertiary institution, internationally-recognised for its academic excellence and close industry links, NP prides itself on having a dedicated and professional teaching faculty, complete with campus facilities that are among the finest in the world. An institution of higher learning, Ngee Ann Polytechnic believes in giving every student an enriching learning experience and every employee the opportunity to build a meaningful career. If you are a self-starter with an innovative mind, a versatile person with the drive for all-rounded excellence, and a dedicated team player who shares our vision and values, we invite you to join our inspired team.

Learn more about Ngee Ann Polytechnic