Ngee Ann Polytechnic

EXECUTIVE, COURSE ADMINISTRATION (11-MONTH CONTRACT) - CET ACADEMY

Fixed Terms

Closing on 08 Mar 2026

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What the role is

This is an 11-month contract position as an Executive in the CET Academy.

The Course Administration Executive supports the effective delivery of Continuing Education and Training (CET) programmes within Ngee Ann Polytechnic’s (NP) CET Academy. The role provides end‑to‑end administrative and operational support across the course lifecycle, working closely with academic staff, trainers, learners, and internal and external stakeholders to ensure smooth programme execution in accordance with NP and funding agencies’ policies, academic standards, and regulatory requirements.

What you will be working on

Your responsibilities will include, but are not limited to, the following:

Course setup and scheduling in accordance with approved academic calendars and programme plans
Administer learner registrations, enrolments, withdrawals, and attendance records
Coordinate course logistics, including classrooms, training facilities, learning platforms, and teaching resources
Liaise with academic staff, trainers, and stakeholders to support course delivery
Administer assessments, learner feedback, and course completion processes
Maintain accurate learner and course records in NP and funding agencies’ systems and training management platforms
Prepare and disseminate course communications, confirmations, timetables, and post‑course documentation (e.g. certificates, where applicable)
Support compliance with NP’s academic policies, CET quality assurance frameworks, and audit requirements
Assist with data collection and reporting for internal reviews, management reporting, and external submissions (e.g. regulatory or funding‑related, where applicable)
Handle learner and trainer enquiries professionally, ensuring timely follow‑up and resolution
Coordinate with internal stakeholders such as academic schools, finance, IT, and facilities to support CET operations
On site and/or virtual session support to ensure courses run smoothly, where needed
Maintain proper filing and documentation in line with NP’s governance and records management practices
Perform other CET‑related administrative and operational duties as assigned

What we are looking for

At least 3 years of working experience, preferably in one of these areas: educational programme management, Accounting and IT, customer service
Proficient in MS Office applications with intermediate to advanced Microsoft Excel knowledge
Good communications skills and ability to connect to people
Excellent time management and multi-tasking ability
High adaptability to changes in a fast-paced environment
Fresh graduates with the relevant skillsets and good service orientation are also welcome to apply

About your application process

This job is closing on 08 Mar 2026.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Ngee Ann Polytechnic or the wider Public Service.

About Ngee Ann Polytechnic

At Ngee Ann Polytechnic, our nine academic schools offer over 40 full-time diplomas to a growing student population of more than 15,000. As a public tertiary institution, internationally-recognised for its academic excellence and close industry links, NP prides itself on having a dedicated and professional teaching faculty, complete with campus facilities that are among the finest in the world. An institution of higher learning, Ngee Ann Polytechnic believes in giving every student an enriching learning experience and every employee the opportunity to build a meaningful career. If you are a self-starter with an innovative mind, a versatile person with the drive for all-rounded excellence, and a dedicated team player who shares our vision and values, we invite you to join our inspired team.

Learn more about Ngee Ann Polytechnic