National Library Board

Executive/Manager (Corporate Admin)

Fixed Terms

Closing on 24 Mar 2026

What the role is

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:
• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

You will be part of the team to manage the Admin, Facilities, Workplace Safety & Health and Corporate functions, in support of the running of the business for the division.

What you will be working on

Manage the smooth and efficient running of the division’s offices and storage repositories and the safety and wellbeing of staff, mainly at Library Supply Center and others such as the National Archives of Singapore and Former Fort Factory:
- Administration function of the division which covers mail room services, staff and vendors workspaces, meeting rooms and common areas, beverages, office equipment, assets and staff admin matters
- Facilities management of the building and services covering maintenance, annual certification exercises, regular inspections, emergency response plan and workplace safety and health
- Projects to meet changing needs of the division and improve operations efficiency through leveraging technology and industry best practices
Procurement of services and goods with good contract and budget management
Administration of vendors who are contracted to provide their services on site
Effective engagement and communications with vendors, the building landlord and NLB external and internal stakeholders
Provide divisional corporate support as follows:
- Corporate events such as division town halls, NLB staff orientations
- Visits and learning journeys by external organizations/institutions
Compliance with statutory requirements, policies/guidelines and corporate governance
Conduct regular reviews on SOPs, guidelines and embark on continuous process improvements
Collate and analyze data and prepare reports
Support NLB/Division committees and projects

What we are looking for

Able to multi-task, work simultaneously on a no. of projects/tasks to meet timeline
Able to work with details, meticulous and organized.
Proactive and able to work independently or in team settings.
Possess good project management skills
Good writing, communication and interpersonal skills. Computer literate in MS Office.

The successful applicant will first be appointed on a 2-year contract basis.

About your application process

This job is closing on 24 Mar 2026.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within National Library Board or the wider Public Service.

About National Library Board

To each reader, the library is a window to a vibrant imagination and exciting possibilities. For families, the library experience occupies a special in their hearts and of memories collected over generations. Libraries hold a special and familiar place in each of our hearts. NLB seeks to provide a trusted, accessible and globally-connected library and information service so as to promote a knowledgeable and engaged society. If you share our passion to create memorable library experiences for all our readers, we invite you to join the NLB family.

Learn more about National Library Board