Executive Officer, Technology/Futures

The job holder will provide strategic procurement, contract management, administrative, and programme support to ensure the smooth functioning of Tech’s divisions, initiatives, and key partnerships.

Procurement, Contract Management & Finance • Lead and execute procurement activities for projects and corporate needs, in line with public sector policies and governance. • Manage contracts, including tender preparation, evaluation, negotiation, and contract performance monitoring. • Support budget tracking, expenditure monitoring, and financial reporting related to procurement and contract utilisation. Programme and Project Support • Maintain accurate records, databases, and documentation for programmes, grants, partnerships, procurements, and contracts. • Monitor project timelines, deliverables, risks, and compliance, ensuring alignment with procurement and contract milestones. • Analyse programme and project data to support planning, process improvements, and management reporting. Administrative, Meetings & Stakeholder Support • Coordinate meetings, appointments, and travel arrangements for senior management, including preparation of meeting materials. • Oversee office operations and document management, ensuring proper handling of confidential information and adherence to governance requirements. • Support stakeholder and vendor engagements, including preparation of correspondence and follow-up on decisions and action items.

• Knowledge of procurement, business, finance or supply chain operations will be an advantage. • Prior experience in government or regulated procurement environments (e.g. export controls, compliance) is a plus. • Experience using government procurement platforms (e.g. GeBiz) and enterprise systems (e.g. SAP) will be an advantage. • Strong interpersonal and communication skills to work effectively with cross-functional teams and external vendors. • Detailed-oriented, organised and comfortable working with numbers and documentation. • A strong team player who can work independently in a fast-paced environment. • Willingness to support operational and administrative tasks as needed, and to collaborate with the larger administrative team on ad-hoc assignments delegated by management. • Proficient with MS office software (i.e. Word, Excel and Powerpoint) • Good interpersonal and communication skills