Manager (Strategy and Coordination)

Key responsibilities:

• Administration of national grants and internal funding administer by RCA
  • Manage pre- and post-award grant administration activities, including administering grant calls, supporting submission and review processes, organising review panel meetings, processing awards, and handling grant variations and closures
  • Facilitate procurement and purchasing processes, process claims and reimbursements, oversee project closures, and compile outcome reports
  • Collaborate closely with Principal Investigators, research offices, finance teams, funding agencies, and other key stakeholders
  • Monitor and track research progress and key performance indicators across all grants

• Financial management and reporting
  • Prepare and monitor budget reports and requisition forms to ensure expenditure compliance with relevant financial guidelines and approval requirements
  • Coordinate fund requisition processes by liaising with Principal Investigators on budget projections and expenditure, reviewing financial statements, and preparing requisition templates for approval
  • Process fund transfers to project accounts in collaboration with finance teams and respective finance offices
  • Handle reimbursement claims for funded projects, including verification of invoices against supporting documents and funding guidelines before processing payments

• Administrative support
  • Provide secretariat support for the RCA division and coordinate various initiatives and meetings to facilitate collaboration
  • Undertake ad-hoc assignments as directed by the Research Office and Director (RCA)

Key competencies required:

• Thinking Clearly & Making Sound Judgements – Strong analytical and critical thinking abilities to support the crafting of sound policy recommendations; ability to grasp timelines, operating context and ground realities.
• Learning & Putting Skills into Action - Possesses the drive and curiosity to learn and apply new skills, knowledge and new ways of working.
• Improving & Innovating – Ability to seek continual improvements, and to innovate and experiment while managing the risks involved.
• Working Effectively with Stakeholders – Ability to mobilise and rally partners and stakeholders towards a collective purpose.

Job requirements:

• Minimum Bachelor's degree with at least three years of relevant experience
• Demonstrated experience in research administration and grants management, including financial oversight such as processing claims and reimbursements
• Excellent written and verbal communication skills with proven ability to manage multiple priorities
• Detail-oriented, responsible, and capable of working both independently and collaboratively within a team environment
• Self-motivated with strong organisational and problem-solving abilities, able to perform effectively under pressure and meet tight deadlines
• Strong interpersonal and stakeholder management skills with the ability to co-create solutions
• Pleasant demeanour with a positive working attitude

Contract terms:

• The successful candidate will be offered an initial 2-year contract.

As part of the shortlisting process for this role, candidates may be required to complete a medical declaration and/or undergo further assessment.