In this role, you will provide administrative, finance and logistical support to the station which includes liaising with Division.
MHA - Singapore Civil Defence Force (SCDF)
Station Admin Officer
Permanent
Closing on 10 Apr 2026What the role is
What you will be working on
1. Effectively and efficiently provides administrative and logistical support to the station.
2. Initiates proper personnel administrative system and supervision of the management and maintenance of administrative records, such as dockets, attendance records, leave records, medical leave records and test records.
3. Ensures the timely submission of all necessary reports to Division HQ and HQ SCDF. (Nominations of courses, events updates, etc).
4. Oversees the submission of Fire Station’s administrative records, such as meal allowances and claims, AOR, through implementing a routine of checks and audits.
5. Consistently updates staff lists, movement chart and recall network; (monthly admin maters, recall network, nominal roll, obart chart, work email address, etc)
6. Assists the Fire Station Commander in the organisation of Fire Station level functions and ceremonies which includes the management of welfare matters such as charity draws, sending of hampers, farewell gifts, and station funds etc.
7. Ensures that the Fire Station facilities are in good condition and to work closely with HQ Division on issues concerning the repair and maintenance of facilities. (Ad-hoc B&I matters)
8. Manages and coordinates administrative functions related to Civil Defence Auxiliary Unit (CDAU) volunteers.
9. Mentoring and supervising the admin NSFs.
What we are looking for
1. Minimum diploma in any discipline.
2. Able to work in the west of Singapore
3. Proficient in Microsoft Office applications.
4. Strong organisational and time management skills.
5. Excellent written and verbal communication abilities.
6. Detail-oriented with multitasking capabilities.
7. Knowledge of procurement and inventory management.
8. Familiarity with electronic document management systems.
9. Problem-solving abilities and initiative.
10. Strong interpersonal skills and ability to work in a team.
About your application process
This job is closing on 10 Apr 2026.
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within MHA - Singapore Civil Defence Force (SCDF) or the wider Public Service.
About MHA - Singapore Civil Defence Force (SCDF)
The Singapore Civil Defence Force (SCDF) is a uniformed organisation under the purview of the Ministry of Home Affairs. The main role of SCDF is to provide fire-fighting, rescue and emergency ambulance services; mitigating hazardous materials incidents, as well as formulate, implement and enforce regulations on fire safety and civil defence shelter matters.
In 1982, the National Civil Defence Plan was launched which spearheaded the emergency preparedness for the nation. With the enactment of the Civil Defence Act in 1986, the SCDF was established as an independent organisation under the Ministry of Home Affairs (MHA). In the same year, the Hotel New World collapse paved the way for joint operations between the SCDF and Singapore Fire Service (SFS). Due to the similarity in roles and functions, the SCDF and SFS were formally integrated on 15 April 1989.
Over the years, the SCDF has improved its life saving operations through innovations and programmes to enhance her fire-fighting, rescue capabilities and public education plans. The Light Fire Attack Vehicle (The Red Rhino) and Tracked Fire-Fighting Vehicle are some of the customized solutions which the force has developed to increase its operational capabilities. The SCDF also actively engages the local community through its wide-ranging public educational programmes and community-based activities to enhance the resilience and emergency preparedness of the civilian population.
Today, the Force is recognised by the population as a professional body of well-trained officers and men geared to respond to all types of life-threatening emergencies round-the-clock. An operationally ready SCDF, working hand-in-hand with a prepared and resilient population, helps to ensure that the nation is capable of handling any untoward eventualities.
Learn more about MHA - Singapore Civil Defence Force (SCDF)