The Corporate Resources (CR) Knowledge Management (KM) team is part of the Corporate Development Division (CDD). The team focuses on harnessing knowledge through people, policies, processes, information and technologies. The CR KM team strengthens MND’s KM in the areas of knowledge creation, retention and sharing, records management and building a strong culture of KM within MND and across MND Statutory Boards. The team engages internal stakeholders to encourage ownership of KM within the organisation.
Ministry of National Development
Manager/Assistant Director, Corporate Resources (Records Management)
Contract
Closing on 18 Apr 2026What the role is
What you will be working on
This role is key to managing and operationalising records management projects as part of the Registry function within the CR KM team. You will focus primarily on planning, operationalising and supervising a small team to oversee our vendors to digitise MND’s documents and records and upload them into digital platforms for knowledge retention and improved accessibility. Other areas of focus will include the review and management of the Intranet and other Registry operations and processes to streamline or improve them in alignment with organisational goals, as well as using AI and digital tools to improve work processes. The job holder will:
- Oversee a team of temporary staff to:
o coordinate the digitisation project together with the appointed digitisation vendor team and MND IT team,
o conduct stocktakes, inventorying and listing of hardcopy files and non-file records (e.g. records residing in systems, photographs, maps, building plans and audio-visual) in our registry and storerooms,
o handle the movement of hardcopy files during office renovations and/or as part of operations,
o Carry out quality checks for scanned images delivered by the vendor to ensure there are no missing or unclear pages,
o Prepare and upload digitised documents and records to the relevant digital platforms and repositories, including MND’s records management system.
- Prepare tracking lists and generate reports to monitor project progress for update to Management.
- Collaborate with divisional representatives to coordinate and manage the update of the content in the MND Intranet and portals
- Review and manage mailroom operations, including hardcopy letters and documents courier and dispatch services and email mailing lists.
What we are looking for
Candidate with the following experience and skillsets:
- Education: Tertiary Qualifications in Information System, Data Management, Business Administration or related discipline
- Experience: Previous roles with experience in project management and execution, contract, stakeholder and/or administration management are advantageous to the position
- Technical Skills:
o Operational planning and execution
o Intranet management
o Strong analytical skills and attention to detail
o Supervisory skills
o Good presentation skills
- Personal Attributes:
o Excellent communication skills
o Team player who enjoys collaborating with others
o Ability to work independently and take initiative
- Preferred Qualifications:
o Working knowledge of knowledge/information management and records management concepts and principles
o Project management and/or data visualisation certifications would be an added advantage
Relevant Functional Competences:
1. Project Execution – Plan and execute projects in an effective and efficient manner
2. Contract Management – Apply contract management approaches to identify and rectify key contract and financing issues and optimise project outcomese
3. Stakeholder Engagement – Work with relevant stakeholders at the different levels of the system to engage them on relevant input to support the interventions for organisational change
4. Administration Management – Deliver administrative services and solutions to support the organisation's operations
About your application process
This job is closing on 18 Apr 2026.
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Ministry of National Development or the wider Public Service.
About Ministry of National Development
The Ministry of National Development (MND), the lead government agency responsible for land use planning and infrastructure development, aims to transform Singapore into an endearing home and a distinctive global city. At MND, we aspire to create a quality, vibrant and sustainable living environment for our people. We also strive to shape Singapore into a world-class city of knowledge, culture and excellence – one which keeps pace with global challenges and the rising aspirations of Singaporeans.
Our Vision:
An Endearing Home, A Distinctive Global City
MND's vision reflects our growing emphasis not just on physical infrastructure, but also on the softer aspects of creating emotional attachment in our people, the global talents and corporations whom we attract here. At the same time, it articulates MND's goal of building upon Singapore’s unique distinguishing characteristics to develop Singapore as a global city of knowledge, culture and excellence.
Our Mission:
Develop World-Class Infrastructure
MND will provide quality physical infrastructure for the nation by working with our partners in the public and private sectors.
Create a Vibrant, Resilient and Sustainable Living Environment
MND will strive to make Singapore a livelier and more exciting city, and ensure our nation is well-prepared to face the growing uncertainties and complexities. MND will also maintain the quality and resilience of our built and natural environment to ensure high standards of living, and carry out development that meets the needs of the present without compromising that of future generations.
Provide Affordable and Accessible Public Housing
MND will commit to support Singaporeans' homeownership aspirations and ensure public housing remains affordable and accessible.
Build Rooted and Cohesive Communities
MND will strive to foster our citizens' attachment and love for our homeland and maintain social cohesiveness in our communities, even as Singapore continues to be an open and globalised society.
Learn more about Ministry of National Development