This is a 2-year contract position as an Executive / Senior Executive in the School of Design & Environment.
Ngee Ann Polytechnic
EXECUTIVE / SENIOR EXECUTIVE, ADMIN - SCHOOL OF DESIGN & ENVIRONMENT
Fixed Terms
Closing on 19 Apr 2026What the role is
What you will be working on
Your responsibilities will include, but are not limited to, the following:
Provide admin support to School.
Assist academic staff in the various admission exercises.
Assist in CET and short course administrative work.
Assist in FIN roles such as GeBIZ catalogue purchases, issuance of POs, Goods Receipt and others.
Assist in dissemination of information/emails from other departments to relevant School staff.
General office administration (e.g., ordering water/supplies, managing pigeonholes, preparing new colleague workstations, keeping track of photocopy machine usage, and filing teaching observation records).
Administer the hiring form process and teaching claims for Associate Lecturers/Associate Trainers/Lecturers.
Support the online needs of learners in ensuring their accessibility to learning management system and other digital platforms.
Provide administration support such as minutes taking, scheduling of meetings, counter duty, etc.
Front-Line Administration: Office counter duties, managing the call management system (DE Hotline).
Support other administrative needs of the School as and when assigned.
What we are looking for
Self-initiated and able to operate independently with minimal instructions.
Pro-active, can respond quickly and work resourcefully with other stakeholders.
Careful and detail-oriented.
Able to communicate well with staff, students, course participants and associate lecturers/trainers.
Good verbal and written skills.
Proficient in using MS Teams, MS Excel, MS PowerPoint and preferably Power Automate.
About your application process
This job is closing on 19 Apr 2026.
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Ngee Ann Polytechnic or the wider Public Service.
About Ngee Ann Polytechnic
At Ngee Ann Polytechnic, our nine academic schools offer over 40 full-time diplomas to a growing student population of more than 15,000. As a public tertiary institution, internationally-recognised for its academic excellence and close industry links, NP prides itself on having a dedicated and professional teaching faculty, complete with campus facilities that are among the finest in the world.
An institution of higher learning, Ngee Ann Polytechnic believes in giving every student an enriching learning experience and every employee the opportunity to build a meaningful career.
If you are a self-starter with an innovative mind, a versatile person with the drive for all-rounded excellence, and a dedicated team player who shares our vision and values, we invite you to join our inspired team.
Learn more about Ngee Ann Polytechnic