Executive / Senior Executive, Corporate Development Group

Procurement, Contract Management, Finance and Budgeting support

• Assist departments with procurement and invoicing processes (e.g. putting up approval submissions, interface with VITAL and GeBIZ platform, including uploading documents for tenders, coordinating ITT/ITQ processes such as tender briefings, performing goods receipt functions and supporting contract variations, process monthly transport invoices). Ensure compliance with internal policies and procedures for all supported departments.

• Assist with Financial Year and quarterly budgeting activities for assigned departments within the Corporate Development Group, including tracking budget utilisation and performing virements as required.

Data Collation and Management

• Collate and upload of data (e.g. KPI, grant outcome data) onto data management and analytics platforms.
• Maintain accurate records and documentation for administrative processes.
• Ensure timely distribution of information across departments.

Secretariat Functions

• Assist Heads of Departments across the Corporate Development Group with calendar management, scheduling and meeting agenda coordination.
• Liaise with internal stakeholders and departments on preparing materials and coordination for meetings across the Corporate Development Group
• Coordinate and collate returns and submissions from multiple departments

Content & Communication Management

• Maintain and upload documents on the Intranet (e.g. grants documents, Legal page).
• Post announcements and updates on internal communication platforms as required across all supported departments.
• Update Singapore Government Directory Interactive (SGDI), Staff Directory, and telephone systems.

Event Support

• Support the organising of events for corporate departments, including scheduling, procurement of refreshments, room / venue booking, logistics support. Events can include brownbag training, board meetings and retreats, corporate events.

Executive and Office Admin Support

• Manage staff onboarding and offboarding processes including workstation allocation, eSim assignments, and name card printing.
• Coordinate access permissions for vending machines and printers.
• Monitor NAC's generic email box and distribute correspondence to staff for their follow-up.
• Handle postal mail distribution to departmental pigeonholes.
• Coordinate daily newspaper distribution.
• Coordinate supply chain management for stationery and pantry items (including monitoring inventory levels).
• Manage subscription services and monthly payment processing.
• Perform various ad-hoc administrative tasks as assigned by reporting officers and Heads of Departments.

• Preferred experience in Business Administration, Corporate Communications, Finance, or related field.
• 3 to 5 years of corporate planning, secretariat, finance processing, or administrative support experience, preferably in a corporate or government environment with multi-departmental support experience.
• Knowledge of government procurement processes, regulations and finance processes (e.g. claims).
• Experience with GeBIZ procurement platform and tender processes preferred.
• Proficiency in Workday or similar ERP systems for payment and claims processing.
• Experience in budget management, financial tracking, and reporting across multiple cost centres.
• Strong Microsoft Office Suite skills (Excel, Word, PowerPoint).
• Previous experience in secretariat roles and meeting coordination.
• Familiarity with data management and analytics platforms.
• Experience with content management systems (e.g. intranet).