Senior Executive / Executive / Personal Assistant (Hospital Services)

You will provide support for the administrative aspects of the Hospital Services Division, including providing administrative support for Group Director (Health Services Group) and Director (Hospital Services), and be part of the team to ensure smooth and timely operation of the Advance Medical Directive (AMD) Act and to support the data needs of the division. You will be working in a fast-paced and dynamic environment that would require the ability to manage multiple priorities and stakeholders at the same time.

You will be required to assist in the review of AMD processes and the implementation of AMD, including but not limited to: • Assist in the registration and queries through the general line. • Maintain the AMD database and conduct search of the AMD registry when formal search requests are made. You will support the Group Director (Health Services Group) and Director (Hospital Services) in administrative matters such as scheduling/coordinating meetings. You will also assist the division’s administrative matters such as in tracking data/information related to projects/programmes such as data related to the tracking of hospital bed capacity, collation of reports for management and reviewing and processing of financial claims submitted.

Work Experience, Competencies and Personal Traits • At least 3 years of working experience in operational administrative work is preferred • Good organizational abilities. • Able to work independently on assigned work areas/scope. • Able to report, in timely manner, to Managers/Senior Managers/Supervisors • Proficient in Microsoft Office related applications • Proficient in writing and communication skills • Ability in project/programme management will be an advantage. • Experience in healthcare-related frontline or customer service will be an advantage An ideal candidate should possess the following: • Thinking Clearly & Making Sound Judgements – Strong analytical and critical thinking abilities to support the crafting of sound policy recommendations; ability to grasp timelines, operating context and ground realities. • Learning & Putting Skills into Action - Possesses the drive and curiosity to learn and apply new skills, knowledge and new ways of working. • Improving & Innovating – Ability to seek continual improvements, and to innovate and experiment while managing the risks involved. • Working Effectively with Stakeholders – Ability to mobilise and rally partners and stakeholders towards a collective purpose. As part of the shortlisting process for this role, candidates may be required to complete a medical declaration and/or undergo further assessment.