IMDA is recruiting for a Personal Assistant to provide comprehensive administrative and operational support to Directors and their Divisions.
Info-communications Media Development Authority
Personal Assistant
Fixed Terms
Closing on 30 Jul 2026What the role is
What you will be working on
- Manage the full spectrum of secretarial duties, including scheduling meetings and managing Directors' calendars
- Assist with expense claims for Directors
- Solicit agenda items from relevant parties within the Divisions so as to prepare and distribute agenda and meeting materials prior to the meeting
- Partner team members to provide efficient operational support to the Divisions. This includes maintaining an efficient filing system, booking of meeting rooms, raising payments, travel arrangements, budget coordination etc.
- Act as the point-of-contact for new hires in assisting on-boarding logistical preparation as well as for outgoing staff for their exit clearance procedure
- Provide support and logistics arrangement for events/programmes organised by the respective Division eg team building events
- Cover duties for other Personal Assistants when required eg during their leave periods
- Assist in any ad-hoc duties as assigned
What we are looking for
- Related working experience with more than 5 years in office management and administrative support. Experience in public sector will be an added advantage
- Ability to organise and meet deadlines with minimal supervision
- Discretion and trustworthiness, particularly the ability to maintain confidentiality of sensitive information whilst planning and executing diverse tasks at the same time without supervision
- Flexibility and adaptability to a fast-paced environment
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About your application process
This job is closing on 30 Jul 2026.
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Info-communications Media Development Authority or the wider Public Service.
About Info-communications Media Development Authority
Info-communications Media Development Authority (www.imda.gov.sg) offers a rewarding career that gives you a front seat in the fast-changing infocomm media sector, where technology and content are shaping the way people view the world more than ever.
We offer a wide range of opportunities, where talented individuals and teams can make a difference. Whether you are developing a telecommunications policy affecting consumers or spearheading a scheme to nurture budding media talents, each member of IMDA contributes towards driving innovation, enhancing productivity for economic growth, and improving the quality of life for all Singaporeans.
As a statutory board in the Ministry of Communications and Information, IMDA promotes and regulates the infocomm and media sectors.
Learn more about Info-communications Media Development Authority