The incumbent will provide operational and administrative support for grant management processes and general administrative services within the CET institution. This role ensures compliance with funding agencies’ requirements (e.g. SSG-funded programmes), supports smooth programme administration, and delivers efficient administrative services to internal stakeholders and learners.
Nanyang Polytechnic
Senior Admin Executive (Admin & Finance) - Asian Culinary Institute
Fixed Terms
Closing on 21 May 2026What the role is
What you will be working on
1. Grant Management Support (SSG-funded Programmes)
Support end-to-end grant administration, including grant claims preparation, approval, tracking, disbursement, grant appeal and closure processes
Perform pre-course checks to ensure eligibility criteria and supporting documents are complete and compliant with funding requirements
Liaise with internal stakeholders to ensure completeness and accuracy of grant submissions
Monitor grant utilisation, flag discrepancies, and follow up on outstanding items
Maintain proper records for audit and review purposes
Liaise with funding agencies on submissions, clarifications, and reporting requirements
Support audit preparation and ensure proper documentation and compliance with funding guidelines
2. Financial & Billing Payment Support
Track course fees and funding disbursements
Support reconciliation of training fees and grant claims
Work closely with finance team to ensure timely and accurate billing and collection
3. Other Administrative Support & Services
Fixed Assets and Store Management
Coordinate and procure maintenance services and repairs of office equipment, and proper management of office supplies.
Process Adjunct Trainers (AT) training allowance
Special Projects (Corporate Training) Course Administration & Coordination
4. Process Improvement
Support process improvements to enhance efficiency and service delivery
Contribute to the development of SOPs and guidelines
The candidate should be adaptable and able to rotate to take on various administrative and operational tasks to assist with CET training.
#LI-Hybrid
What we are looking for
Requirements:
Demonstrated experience in administrative support or related roles. Familiarity with SSG funding schemes and systems (e.g., TPGateway) will be an advantage.
Ability to work independently and manage tight timelines
Strong organisational skills with attention to detail and accuracy
Good analytical and problem-solving abilities
Good communication and interpersonal skills
Proficient in Microsoft Office applications (especially Excel).
Able to work on staggered hours basis to support early morning office commencement, or evening classes and roadshows/events
About your application process
This job is closing on 21 May 2026.
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and apply for other roles within Nanyang Polytechnic or the wider Public Service.
About Nanyang Polytechnic
Nanyang Polytechnic is committed to providing quality education and training to prepare our graduates for life and work, equipping them to contribute to the technological, economic and social development of Singapore. Nanyang Polytechnic will harness our resources and expertise to offer manpower development programmes and services to business and industry in support of Singapore's national development.
Learn more about Nanyang Polytechnic