Assistant Director (Finance, Admin, Procurement and Human Resources)

Job Description

Finance, Planning and Analysis

• Ensure timely closure of financial accounts monthly, quarterly and annually.
• Ensure timely preparation and submission of financial statements and management reports which accurately reflect the CDC’s financial status, assets and liabilities.
• Monitor, track and analyse utilisations in line with planned targets to ensure proper control and optimal use of fund.
• Plan, direct and implement accounting systems, procedures and sound internal controls, in line with Government/PA/CDC policies and guidelines.
• Co-ordinate and facilitate audit procedures including preparation of audit lead schedules, samples and financial statements.
• Provide secretariat support to the Finance Committee, such as the coordination of committee meetings, networking and appreciation functions.

Admin & Procurement

• Ensure and implement best practices in procurement procedures.
• Coordinate and educate staff, through regular engagement platform such as staff meeting, on admin and procurement best practices and lapses.
• Monitor and maintain smooth operation of the South West CDC office and its facilities, ensuring a conducive, clean and hazard-free working environment.
• Ensure continuous and sufficient supply of office supplies, i.e. stationeries, paper, etc.
• Ensure proper maintenance of office facilities including fixed assets, fixtures, electrical appliances and office equipment.
• Coordinate and liaise with relevant departments/vendors/contractors on all matters relating to office facilities, IT set-ups, system network and applications, i.e. WorkDay, CDC Grants Management System, e-Registry, TeamSite and Donation Management System, etc.
• Monitor and review office space requirement in line with Government’s framework.

Human Resource

• Oversee, facilitate and coordinate staff recruitment, induction and exit procedures.
• Ensure proper management of staff personal data and staff related admin duties.
• Plan, review and coordinate Specialised Training and Annual Staff Awards.
• Build and inculcate a positive workplace culture through staff bonding activities.

Leadership and Coaching

• Develop, supervise and guide staff in the areas of Finance, Admin, Procurement and Human Resource.
• Coach, oversee and ensure timely submission of papers and reports by the staff, i.e. Financial and Management Reports, Audit Reports, Notes of Meetings, etc.
• Coach and train staff in other administrative matters to ensure staff are equipped with the necessary know-how to perform their tasks.
• Provide real-time feedback and advice to management and staff on staffing and operations matters.
• Identify, resolve and counsel the staff on workplace issues.

Other ad-hoc duties not covered under main responsibilities and duties are:

·         Assist and participate in cross PA divisions and CDC programmes and initiatives.

·         Performs other duties as assigned by Deputy General Manager / General Manager

Requirements

• At least 5 years in accounting with at least 3 years of supervisory experience
• Familiar with WorkDay and Microsoft Office applications i.e. Excel, Word, PowerPoint, etc will be an added advantage.
• Meticulous and able to multi-task and work independently