Personal Assistant, President’s Office

We are seeking a highly organised, proactive and discreet Personal Assistant to provide high-level secretarial support to a Senior Leader. The PA is required to demonstrate discretion when handling sensitive, confidential information, coordinate with multiple stakeholders for appointments, and support the office’s public feedback process. If you are meticulous, resourceful, and can manage multiple priorities and stakeholders effectively, we invite you to send your application.

[Job Responsibilities] • Maintain calendar of appointments and ensure alignment across calendars. • Manage guests’ invitations and personnel/vehicle clearance into the premises. • Draft and revise correspondences, ensuring all edits are accurately incorporated. • Manage incoming and outgoing calls and correspondences. • Maintain proper record-keeping and facilitate the retrieval of documents. • Maintain a petty cash fund and ensure proper disbursement. • Manage the office’s feedback email account (e.g. suggestions/requests from the public) by directing the email to the relevant parties for follow-up and sending simple replies. • Handle confidential and sensitive information with discretion and integrity. • Perform any other related duties when required.

[Key Competencies] • [Thinking Clearly and Making Sound Judgements]: You develop solutions for problems encountered in the course of carrying out your work tasks, guided by background knowledge and past experiences. • [Serving with Heart, Commitment and Purpose]: You put yourself in the shoes of stakeholders to understand their needs and concerns. • [Working as One Public Service]: You extend help to other divisions or departments within the same agency and actively listen to others and contribute to a respectful and collaborative working environment within your team. • [Working Effectively with Citizens and Stakeholders]: You guide stakeholders on where to access relevant information. You identify and highlight cases that require special consideration to your supervisors and propose solutions to meet stakeholders' needs. [Work Experience & Knowledge] An ideal candidate should possess the following: • Singapore Citizenship. • At least 3 years of relevant experience in secretarial work. • Previous experience in the Public Service is advantageous. [Personal Traits] • Meticulous, able to plan and organise work effectively. • Possess sensitivity and tact to handle confidential information. • Good command of spoken & written English. • Proficient in MS Office (MS Word, Excel, PowerPoint, Outlook) and comfortable using AI tools to support day-to-day work. • Good teamwork and interpersonal skills to coordinate with various parties.